Vice President of Finance and Administrative Services

Job Description

Initial Review Date: 04/23/26**For full-consideration, all application packets must be received by 11:59 pm on the closing date.  Any complete applications received after the review date will only be forwarded to the hiring committee at their request.**During the open-until-filled period, the position will remain open; however, the posting may be removed at any time without prior notice once a sufficient number of qualified applications have been received.**

Salary Grade: A2/A3 – N**Full Salary Range: $188,581.95 - $265,353.72 annually****Actual placement is based on applicants verified education and experience **(Customary Hiring Range: $188,581.95 - $207,911.58 annually)**. In addition, candidates with verified educational units beyond the minimum qualification may qualify for additional pay.**

The Foothill-De Anza Community College District is currently accepting applications for the management position above.**The Foothill - De Anza Community College District does not have a remote work policy. All employees are expected to be available to work in person and on-site per the requirement of the department.

Foothill College Mission Statement: Embracing inclusivity and building strong communities, Foothill College serves diverse learners and equips its students with critical thinking skills to address complex societal challenges, to thrive in the global workforce, and to engage in a life of inquiry. 

POSITION PURPOSE:Reporting to the College President, the Vice President of Finance and Administrative Services is the chief fiscal officer for the campus and oversees the College's budget, campus facilities, and administrative services. The CFO will join a collaborative leadership team comprised of engaged and committed colleagues and contribute fully as a core partner in advancing strategic, financial and operational priorities put forth by our new strategic plan, Blueprint for Success 2030. Blueprint 2030 is decidedly future-focused and strategically aligned with the Vision 2030 goals for the California Community College system and our districts emphasis on equity and economic development.  Key areas of focus for the CFO include long-range financial planning and sustainability, facilities and infrastructure planning to support the new strategic plan and liaises with the District in all fiscal matters.   The CFO provides leadership to the College for all phases of financial resource management and translates the schools financial position and vision to stakeholders throughout the college communityFoothill College is committed to fostering a culture where every student feels welcomed, valued, and empowered to achieve their goals. Our college is deeply mission aligned and we are poised to move from a period of steady stewardship to one of forward-looking momentum. 

NATURE and SCOPE:Supervises the Director of College Operations and the Director of College Fiscal Services, with administrative oversight and responsibilities for budget, human resources, bond measures, facilities, facilities rental, custodial and grounds, grants management, and some enterprise programs. 

KEY DUTIES and RESPONSIBILITIES:Includes but are not limited to the following duties and responsibilities:

• Provides leadership and vision in the planning, direction, administration and evaluation of all Foothill College budget development, fiscal services, human resources, facilities, and related college programs and services in a culturally and ethnically diverse college community. 
• Provides management oversight for accounting, finance and administrative office functions, including review and documentation of procedures. 
• Represents the College with Federal, State, and Local government entities, legal counsel, the District Office, auditors, and the Chancellors Office of the California Community Colleges. 
• Develops an annual estimate of income and expenditures for various college programs, making recommendations to the College President on a balanced budget that supports opportunities to strengthen services to students and the campus community. 
• Represents the College in all District budget and finance committees and decision-making processes and provides institutional leadership in the promotion of collegial consultation processes through active participation in college and districtwide committees. 
• Collaborates with the Vice President of Instruction, Vice President of Student Services, and other senior staff to integrate instruction, support services, and operational services for student success.  
• Oversees the direction and supervision of College Operations including bond measure construction and procurement, facilities, facilities rental, custodial and grounds, and enterprise programs. 
• Provides oversight for campus employment search and selection committees, evaluates the performance of assigned personnel, oversees employee recognition/growth awards, and maintains personnel records. 
• Supports the formulation of grant applications and submittals, in collaboration with the District Office and consistent with the college mission, and overall grant management operations and adherence to reporting deadlines to ensure grant compliance and integrity. 
• Serves as advisor to the President on campus and district issues. 
• Provides problem solving, planning, and communication regarding college goals and policy changes.   
• Ensures the timely and accurate preparation and submittal of a variety of statistical and narrative reports, proposals, recommendations, and planning documents in accordance with federal, state, regional, local, and accreditation standards. 
• Ensures the establishment of appropriate internal control procedures and monitors expenditures to ensure that budget limits are maintained. 
• Supports the District Office in submitting the colleges Five-Year Capital Outlay Plan, Initial and Final Project Proposals (IPP and FPP), the Facilities Master Plan, the colleges Space Inventory Report, the Scheduled Maintenance Five-Year Plan and Instructional Support Plan, and the Scheduled Maintenance Project Funding Proposal. 
• Coordinates and implements the college's risk management program and all programs related to the safety of employees and students, implements other environmental compliance programs, serves as the college safety officer, and monitors and implements projects to meet ADA requirements in collaboration with the District Office. 
• Supports, implements, and promotes advancement of the college's Diversity and Equal Opportunity Plan in all aspects of employment and education and view Finance and Administrative Services as a vehicle for social justice. 
• Chairs and serves on various College and District committees, including key budget committees.   
• Develops and promotes opportunities for innovation, professional growth and staff development.   
• Promotes development and use of improved or new technology in Fiscal Services and College Operations business processes. 
• Oversees the enforcement of the District's commitment to safety by ensuring that all employees in the Division receive appropriate training in hazardous materials handling, storage, and disposal and that training is updated as required. 
• Performs other duties as assigned.   

EMPLOYMENT STANDARDSKnowledge:

In-depth knowledge of all applicable laws, regulations, guidelines, and contracts, such as California Education Code, Title 5 Regulations, OSHA Regulations, Federal and State Labor laws. Strong knowledge of finance and accounting practices with emphasis on college resource management. Accounting and cash handling procedures. Enterprise operations. Understanding of, or ability to become quickly familiar with, all instructional and non-instructional district and college procedures and policies, especially as they pertain to services and facilities development and utilization. Knowledge of college operations policies and procedures, and state and federal mandates and laws affecting campus enterprise, facilities, and other comprehensive college services operations. Principles of leadership and management of a diverse faculty, staff and student body. Principles of employment, supervision, and evaluation of administrators and support staff. Quality principles of trust, teamwork and collaboration. Principles and practices of educational organizations and structures. College mission, values and strategic initiatives. Concepts and goals of student learning. Understanding and implementation of shared governance, teambuilding and collaborative decision-making process within and across division/department lines. 

Skills and Abilities:

Understanding of, sensitivity to, and respect for the diverse academic, socio-economic, ethnic, religious, and cultural backgrounds, disability, and sexual orientation of community college students, faculty and staff. Interpersonal skills including the ability to effectively communicate both orally and in writing with the community, administrators, faculty, staff, students, and the Board of Trustees Strong supervisory and management skills with a proven track record of being a respectful administrative leader and skilled manager. Ability to communicate complex budget and financial proposals and presentations to a diverse audience. Team leadership and decision-making skills. Organizational, conceptual and analytical skills. 

MINIMUM QUALIFICATIONS:- Understanding of, sensitivity to, and respect for the diverse academic, socio-economic, ethnic, religious, and cultural backgrounds, disability, and sexual orientation of community college students, faculty and staff. - Masters degree, preferably in Business Administration or a related field. - Two (2) years of significant experience in managing a wide range of financial matters, budgeting for a complex organization and other experience that demonstrates the ability to function effectively as a senior administrator in a complex, innovative and diverse community college.

Preferred Qualifications:

1. Three (3) to five (5) years progressively responsible financial leadership in the public sector with focused experience in developing fiscal strategies, budget preparation and administration, and capital development in complex public institutions, preferably in education.
2. Business and finance experience in a community college.
3. Additional administrative experience in one or more of the following areas: human resources, college enterprise programs, risk management, health and safety, facilities and construction, instructional programs or academic management.

WORKING CONDITIONS:

Environment:

1. Typical office environment.

Physical Abilities:

1. Hearing and speaking to exchange information in person and on the telephone and make presentations.
2. Dexterity of hands and fingers to operate a computer keyboard.
3. Vision sufficient to read various materials.
4. Sitting for extending periods of time.
5. Bending at the waist.
6. Lifting and carrying objects up to 20 lbs.

APPLICATION PACKET:

• A District on-line application on http://hr.fhda.edu/careers/. *In the application, you will provide information, which demonstrates your understanding of, sensitivity to, and respect for the diverse academic, socio-economic, ethnic, religious, and cultural backgrounds, disability, and sexual orientation of community college students, faculty and staff. Additionally, you will be asked to explain how your life experiences, studies or work have influenced your commitment to diversity, equity and inclusion.
• A cover letter addressing your qualifications for the position.
• A current resume of all work experience, formal education and training.

**If any required application materials are omitted, the committee will not review your application.  Items not required (including reference letters) will not be accepted.  For full-consideration, all application packets must be received by 11:59 pm on the closing date.****Please allow yourself ample time to complete your application and resolve any technical difficulties that may arise with your submission.  We do not guarantee a response to application questions within 48 hours of the closing date.****

CONDITIONS OF EMPLOYMENT: Position:Full-Time, Contract, 12-months per year Starting date: As soon as possible upon completion of the search process.Annual salary plus benefits; excellent benefits package which includes coverage for employee and eligible dependents, dental, vision care, employee assistance program, long term disability, retirement benefits and basic life insurance. For information on our benefits package that includes medical for employees and dependents, visit our web site: http://hr.fhda.edu/benefits/index.html Persons with disabilities who require reasonable accommodation to complete the employment process must notify Employment Services no later than the closing date of the announcement.The successful applicant will be required to provide proof of authorization to work in the U.S.For more information about our application process contact: Employment Services Foothill-De Anza Community College District 12345 El Monte Road Los Altos Hills, California 94022 Email: employment@fhda.edu http://hr.fhda.edu/