Academic Coordinator

Job Type: Part-time

Job Title: Prison Religion Project Administrative Coordinator

Position Timeframe: January 15, 2026, to August 31, 2028
Part-time (Hybrid: primarily in-person with some remote work flexibility)
$30.00/hour, averaging 20 hours per week for 105 weeks allocated over the Position Timeframe (explanation of allocation of weeks will be provided during interviews)

Position Overview

Would you like to contribute to making a real difference in the lives of some of the most marginalized people in our society, while working on a fascinating project? Join our Prison Religion project! The Administrative Coordinator will play a central role in the facilitation of the prestigious John Templeton Foundation grant-funded project entitled "Prison Religion: Advancing Religious Liberty in Correctional Institutions as Exemplars of Pluralism and Institutional Change."

Religion provides a vital sense of meaning, belonging, and personal transformation for many incarcerated individuals. Yet in many U.S. prisons, systemic barriers prevent them from practicing their faiths, leaving spiritual needs unmet and rights denied. This nation-wide project aims to address the gaps in religious accommodation for incarcerated people of all faiths by transforming correctional institutions through workshops for prison officials, new scholarship, educational materials, and authored books and articles. Ultimately, interfaith cooperation and religious diversity understanding in prisons can serve as a positive example for the greater society, too.

This is a wonderful opportunity for someone who is looking for work that is meaningful because it will make a difference in the lives of incarcerated people throughout the United States and will contribute to the advancement of academic knowledge in the prison religion and institutional change fields of study.

Key Responsibilities:

• Work directly with the Center's director/project lead on all aspects of the project.
• Manage workshop planning and logistics, including reserving venue selection, booking, accommodations.
• Coordinate schedules for presenters, participants, and the project team for workshops.
• Plan and coordinate travel, lodging, and meals for workshops, and conference travel for the project team.
• Serve as a liaison for scholar-professionals who present at workshops.
• Promote events and manage service providers.
• Handle email and telephone inquiries related to the project
• Coordinate project team meetings and agendas; maintain meeting minutes.
• Coordinate and maintain the administrative files for the project.
• Assist other project team members in coordinating and maintaining project research files.
• Assist other project team members in authoring required John Templeton Foundation grant reports.
• Document expenses and manage the project budget.
• Track project progress.
• Serve as a liaison between the Saint Mary's College Academic Affairs Office and Business Office to facilitate administrative processes related to the project.
• Manage and maintain supplies.
• Coordinate modifications and updates for the Center for Engaged Religious Pluralism website with our website developer, including for training and educational materials.

Key Qualifications

• Proactive, self-motivated, can-do attitude.
• Significant previous administrative experience.
• Strong organizational skills.
• Superior oral and written communication skills for correspondence and other interfacing with people, inside and outside of Saint Mary's, who are integral to project success.
• Excellent writing skills for reports.
• Significant experience in event planning and coordination, including related budgets.
• Strong interpersonal skills with the ability to work collaboratively to contribute to a positive and effective work environment.
• Basic knowledge of Excel or Google Sheets.
• Bachelor's degree is required (unless previous administrative and event-planning experience is extensive)
• Enthusiasm for what the Prison Religion Project aims to accomplish.

Salary Description: $30.00

To apply, visit https://recruiting.paylocity.com/Recruiting/Jobs/Details/3760001 (https://apptrkr.com/6777209)