Academic Program Coordinator

Job Summary

Academic Program Coordinator
Will be responsible for planning, organizing, and implementing tasks for the OEM Program pertaining to the administrative functions of Graduate Medical Education, Occupational Medicine (OM) residency program and Occupational Medicine Residency Clinics in the Division of Occupational Environmental Health; performs all functions with timeliness and accuracy; acts as a catalyst between the OEH division, RMCOEH, and its customers and staff to ensure continuity and quality of service and care.

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The department may choose to hire at any of the below job levels and associated pay rates based on their business need and budget.

Responsibilities

1. Complete day-to-day operations of the OEH Division Occupational Medicine (OM) Graduate Medical Education (GME) Program and provide support for all necessary functions including purchasing, managing budgets, contracts, compliance with ACGME policies and program requirements.
2. Be an active member of the Division central administration team and provide support for Occupational Medicine Programs, including support of faculty meetings, events and consulting and invoicing processes.
3. Market to external parties for OM and GME programs.
4. Support the Residency and OM Directors in the areas of administrative functions, evaluations, credentialing, resident recruitment, program accreditation, and human resources.
5. Facilitate cooperative and collaborative community and institutional relationships.
6. Other duties as assigned

Minimum Qualifications

EQUIVALENCY STATEMENT: 1 year of higher education can be substituted for 1 year of directly related work experience (Example: bachelor's degree = 4 years of directly related work experience).
Department may hire employee at one of the following job levels:
Program Specialists, I: Requires a bachelor's (or equivalency) + 2 years of directly related work experience or a master's (or equivalency) degree.
Program Specialists, II: Requires a bachelor's (or equivalency) + 4 years or a master's (or equivalency) + 2 years of directly related work experience.
Program Specialists, III: Requires a bachelor's (or equivalency) + 6 years or a master's (or equivalency) + 4 years of directly related work experience.

Preferences

• Experience working in an academic setting.
• Grounded in mission, values, and people-first principles.
• Strong interpersonal and communication skills with a proven ability to collaborate across diverse stakeholder groups.
• Proven to deliver results in a complex, compliance-driven environment.
• Proven to maintain professionalism during complex and multifaceted issues.

Special Instructions

Inquiries or questions can be directed to the hiring manager - Ashly Buhler at ashly.buhler@hsc.utah.edu.

Requisition Number: PRN44366B
Full Time or Part Time? Full Time
Work Schedule Summary: In-office 8am-5pm (some flexibility may be warranted)
Department: 00965 - Occ. Environmental Health
Location: Campus
Pay Rate Range: $45k-$65K BOE
Close Date: 4/30/2026