"Accountant II - Carbondale (0011)"

This position is responsible for a broad range of activities essential to assisting the Family Medicine Administrator of the SIU Family Medicine Residency Program-Carbondale. This position performs duties of specialized nature involving a variety of fiscal management duties required to accurately maintain and monitor expenditures, contracts, revenue, grants, budgets of the SIU Family and Community Medicine-Carbondale.

Contracts/Cost Report/ Purchasing/Grants/Accounting 95%

Contracts

1. Prepares draft of subcontracts. Maintains contract flow sheet to track all contracts for signatures until they are completed.
2. Prepares contract review sheets for buying and selling contracts.
3. Maintains and monitors files for Memorandums of Understanding, Business Associate, Affiliation, Contractual Revenue Agreements, and maintenance agreements.
4. Responsible for sending monthly invoices for services rendered by faculty to outside agencies for all contract accounts and keeping payment records
5. Responsible for contacting contractors for collection of unpaid accounts.

Purchasing

1. Serves as departmental buyer and receiver
2. Serves as Manager for SIU P-card and SIU P&S P-card
3. Creating Purchase revisions both in SOM and HC accounts when required staying within purchasing guidelines
4. Prepares Faculty Associates agreements and gathering required documents and then creating and submitting purchase request.
5. Responsible for preparing and coding a variety of AIS and Foundation Forms, including: purchasing forms, travel vouchers, budget forms, property control forms, collection reports, vendor payment forms, etc.
6. Responsible for getting bids from vendors for cost estimates and comparisons for goods and services, including on items to be purchased with the procurement card. Presents information to Administrator for approval.
7. Verifies invoice amounts and proceeds with obtaining adjustments when there are discrepancies.
8. Prepares correspondence for fiscal officer's signature.
9. Using AIS to look up information about the date, vendor, amount, method of payment, date of return check, etc.
10. Maintains and monitors files for all external and internal vendors for all budget purposes

Accounting

1. Prepares Account Receivable quarterly reports, accrual, referral, and Unrelated Business income (UBI) annual reports
2. Assists in preparing annual and semiannual budgets.
3. Responsible for maintaining inventory for clinic locations, performing physical inventory count and prepare documentation to transfer, surplus or store equipment as directed.
4. Responsible for reconciling all accounts including revenue, expenses, and payroll to AIS FAR reports, and Foundation monthly reports, noting apparent errors or inconsistencies.
5. Review recorded financial transactions for compliance with university, state, and federal policies and rules, reporting discrepancies to the Family Medicine Administrator
6. Communicates with Bursar department for access and service of the Ipay Bursar system
7. Examines accounting records, financial statements, or other financial reports to assess accuracy, completeness, and conformance to reporting and procedural standards
8. Maintains and reconciles department P-card purchases.
9. Create expenditure and deposit correction forms to maintain accuracy in accounting records
10. Monitor accounts and keep fiscal officer informed of overall financial condition; prepare revenue and expense reports and budget projections, and maintains subsidiary ledgers
11. Using AIS to run FAR monthly reports as needed, Bi-weekly, Semi-Monthly, and Monthly payroll reports
12. Answers questions and assist with travel guidelines, purchasing guidelines, budgets, accounts payable, etc.
13. Routinely manages and reconciles cash accounts and assists in financial analysis procedures
14. Create monthly contribution and expense into and out of Foundation Account for each Faculty member
15. Maintain expense spreadsheet as requested by Administrator

Grants

1. Assists in developing grant budgets and their justifications to present information to Administrator.
2. Assist in balancing and submitting grant budget
3. Assist in preparation of revenue, expense reports and budget projections for grant applications
4. Monitor accounts and keep fiscal officer informed of overall financial condition
5. Performs other related duties as assigned

General

1. Supervise Accounting Clerk
2. Responsible for accounting records disposal in accordance with Federal, State, University guidelines
3. Prepare and maintain current copies of Collaborative Agreements for Advance Practice Professional employees
4. Maintain electronic copies of Federal and State Licensing, required Certifications, and submit for credentialing.
5. Maintain current copies of SOM and HC W-9s, Tax exempt letters, and other institutional information.
6. Answer phone calls from Administration phone tree menu
7. Performs other secretarial/fiscal and related duties as assigned

Service 5%

1. Active participation, where appropriate, on committees and projects
2. Active participation and support of unit initiatives
3. Other duties as assigned

Credentials to be Verified by Placement Officer

1. Any one or any combination of the following, totaling three (3) years (36 months), from the categories below:
   1. Work experience and/or training in Accounting or a closely related field
   2. College course work and/or training in Accounting or a closely related field including 12 semester hours in accounting
      • 30 semester hours equals one (1) year (12 months)
      • Associate's Degree (60 semester hours) equals eighteen months (18 months)
      • 90 semester hours equals two (2) years (24 months)
      • Bachelor's Degree (120 semester hours) equals three (3) years (36 months)
2. A total of two (2) years (24 months) of experience in professional level accounting work consistent with the next lower level of this series.

Note: An advanced degree in accountancy or registration as a Certified Public Accountant may be substituted for one year of professional experience.

Knowledge, Skills & Abilities (KSA's)

1. Problem-solving (Ability to tell when something is wrong; inclination towards solving problems)
2. Organization and time management (Ability to arrange things or actions in a certain order according to a specific set of rules)
3. Math skills (Ability to choose the right mathematical methods or formulas to solve a problem and to efficiently solve mathematical problems)
4. Computer knowledge (Working knowledge of computers, computer systems, and accounting software)
5. Communication skills (Ability to relay information in speaking so others will understand and to understand what others say)
6. Teamwork (Ability to work well with others)
7. Independent decision making (Ability to exercise independent judgment)
8. Broad accounting knowledge (Up-to-date knowledge of economic and accounting principles and practices, as well as relevant laws and regulations; ability to apply accounting theory to routine accounting problems)
9. Customer service orientation (Ability to assess customer needs, meet quality standards for service, and evaluate customer satisfaction)
10. Clerical knowledge (Knowledge of word processing, managing files and records, designing forms, managing inventory, etc.)
11. Written composition (Ability to compose complex written material; knowledge of grammar and punctuation, spelling, etc.)
12. Ability to operate office accounting machines and equipment

Condition of Employment

Out of State Applicants that apply to Springfield vacancies in classifications in the occupational area of Professional, Semi-Professional, or Managerial will be subject to the following Condition of Employment: Pursuant to the State University Civil Service System, an out-of-state resident who is hired into this position must establish Illinois residency within 180 calendar days of their start date.

Internal Number: 5221716