Accounting Assistant 3

Job Summary

This position is responsible for the collection and processing of payments from residents and/or responsible parties for payment of fees for residency and Resident Accounts at the Georgia War Veterans Nursing Home. This includes billing for each resident on a monthly basis, reconciling account balances, processing of delinquent accounts within statutory guidelines, posting all transactions through use of resident account trust fund, balancing cash on hand with daily financial reports, preparing check requests for disbursement, and replenishing of cash on hand. Furthermore, this position prepares monthly financial reports and quarterly financial statements of resident accounts and maintains all logs/receipts regarding resident accounts. This position is also responsible for processing billing for pharmacy, labs, and ambulance for Georgia War Veterans Nursing Home. This position provides effective communication with residents, families, and employees of the Department of Veteran Service who receive and process collections. Other duties as assigned.

Responsibilities

The duties include, but are not limited to:

FINANCIAL DATABASES:

• Manages the financial database used to process payments for the daily fee charged to all veterans in the nursing home who are financially eligible to make this payment.
• Accurately posts payments received to database ensuring appropriate accounting of payments made by the resident and/or responsible party.
• Respond to inquiries from resident and/or responsible parties regarding accounts and other information as needed.

ACCOUNTS RECEIVABLES:

• Balances account receivables on a daily basis and finalize monthly financial reports for submission to the Department of Veterans Service.
• Deposits can be made more frequently if needed.

MONTHLY STATEMENTS:

• Prepares monthly statements for mailing to resident and/or responsible party within three business days following the beginning of the month.
• Follows guidelines as established by the Department of Veterans Service for delinquent accounts after 10 days and longer.
• Notifies GWVNH Executive Director following the issue of two consecutive delinquent payment notices for non-payment of monthly invoices.
• Prepares aging account receivables reports to follow up on unpaid invoices.

COLLABORATION:

• Works closely with the Director of Accounting and Finance and other staff at the Department of Veterans Service to ensure appropriate documentation is maintained on each veterans account.
• Assists the Veterans Service Office with information needed to reimburse funds as needed at the time of death or discharge.

DEPOSITS:

• Maintain resident accounts to include, but not limited to: accepting deposits, distributing cash, maintaining petty cash fund, posting all transactions, balancing cash on hand with daily financial reports, preparing check requests for disbursements, and replenishing cash on hand.

MONTHLY REPORTS:

• Prepares monthly financial reports and quarterly financial statements for resident accounts. Maintains all logs and receipts in preparations of audits.
• Reconciles monthly resident accounts statement in accordance with other resident account reports.

BILLING:

• Maintains and processes billing for pharmacy, labs, and ambulance.
• Verifies all charges in a timely manner. Assumes responsibility for effective researching, tracking, and resolving billing discrepancies.
• Generates statistical reports regarding billing and payments

TRAINING:

• Responsible for training of Business Office staff in all aspects of the duties performed in resident accounts and billing; monitors performance during training.

PROJECTS:

• Assists Director of Business Services with assigned projects and other duties as assigned.
• Serves as back up for other Business Office positions; performs other related duties as assigned.

OTHER:

Perform other duties as assigned.

Required Qualifications

in accounting or related field with a minimum of one year of accounting or bookkeeping related experience.

OR

High School Diploma, GED, or equivalent from a recognized State or Federal accrediting organization and four years of accounting or bookkeeping related experience

Preferred Qualifications

Previous experience in an accounting, bookkeeping, or accounts receivable position. Strong personal initiative, organizational abilities, flexibility, and the ability to work independently.

Knowledge, Skills, & Abilities

KNOWLEDGE

Proficient in Microsoft Office and other computer software/databases

Basic understanding of budgeting; accounting strengths

SKILLS

Excellent interpersonal, written, and verbal communication skills.

Detail-oriented with strong organizational, prioritization, analytical, and multi-tasking skills

ABILITIES

Ability to maintain confidentiality.

Ability to work independently or in a team environment

Ability to research High degree of accuracy

Ability to reconcile and resolve payment issues, handle multiple priorities; and take initiative