"Accounting Assistant - Veterinary Hospital"

Overview

The Accounting Department's mission is to insure appropriate and complete billing for services provided to patients seen at the Foster Hospital for Small Animals and the Large Animal Hospital by reviewing and resolving client billing concerns.

What You'll Do

Responsibilities include daily auditing of client invoices in our electronic medical record system. Duties also include daily deposit reconciliations, A/R deposits, client billing questions, client communication, some collection activity and other accounting duties.

Essential functions as an Accounting Assistant will be:

Billing/Accounts Receivable:

• Duties include auditing and verifying clinical charges in our electronic medical record system.
• Processing client refunds.
• Review, verify and process client billing adjustments.
• Using various reports to verify client invoices for accuracy.
• Making sure proper deposits are collected from clients compared to the estimates, which may require calling clients for deposits.
• Verifying Omnicell reports with medical records.

Credit and Collections:

• Handle client correspondence and resolve billing questions in conjunction with hospital policy in person and over the phone.
• Coordinate client payment plans in accordance with the hospital’s financial policy.

Financial Reporting:

• Perform daily reconciliation of payments.
• Running daily reports.
• Process charges to grants as indicated by clinical staff.

Miscellaneous:

• Processing client payments and preparing deposits, scanning documents, filing, photocopying, and other duties as needed.

What We're Looking For

Basic Requirements:

• High School Diploma or the equivalent with one to three years’ experience.
• Computerized client billing and payment processing and some Microsoft Word, Excel and Outlook skills.

Preferred Qualifications:

• Bachelor’s degree in Accounting is preferred.
• One to three years’ experience in accounts receivable.
• Must be flexible and be able to react quickly to a variety of situations.
• Must be able to work independently with minimal direct supervision during evening and weekend shifts.
• Must act as a role model for co-workers, students and clinicians, always maintaining a professional attitude and appearance.

Pay Range

Minimum $22.50, Midpoint $26.80, Maximum $31.10 Salary is based on related experience, expertise, and internal equity; generally, new hires can expect pay between the minimum and midpoint of the range.

About Tufts University

Tafts is a student-centered research university with a constellation of world-class schools encompassing undergraduate, graduate, professional, and lifelong learning programs. Across the university, students satisfy their intellectual curiosity, jump-start rewarding careers, and unlock bright, promising futures. Through rigorous academics, groundbreaking research, and a commitment to civic engagement and leadership, our community of students, faculty, and staff collaborate across four Massachusetts campuses to build a brighter world (Medford/Somerville, Grafton, Boston-Chinatown, and Boston-Fenway).

Our employees light the way. Tufts develops innovative solutions for the most complex global challenges of our time through teaching, research, and an unparalleled investment in civic engagement. In administration and operations, in dining centers and in labs, every employee plays a role in our mission for a better, brighter world.

At Tufts, the work you do matters. So do you. Enjoy flexible and remote opportunities, innovative benefits, and an inclusive, welcoming, collaborative culture that supports you. Develop your skills. Take classes. Advance your career. ...Do work that makes you proud in a community you love. All while taking great care of yourself and the people who matter most.

We’re all in on creating an anti-racist culture of belonging. Across Tufts, we’ve deepened our commitment to making the university a truly inclusive place. Where every member of our community contributes and feels like they belong. Where diverse perspectives are seen as our strength, and great ideas are always heard. In offices, labs, classrooms, and beyond, we’re doing this work together, knowing it is the foundation of our mission to create a brighter world.

An innovative university needs resourceful people who make things happen. Here, collaboration isn’t just a buzzword, colleagues actually care, and community means everything. Sound appealing? Come join us. Choose a campus and find the role that fits you. Tufts University is an Equal Opportunity/Affirmative Action Employer. We are committed to increasing the diversity of our faculty and staff and fostering their success when hired. Members of underrepresented groups are welcome and strongly encouraged to apply.

See the University’s Non-Discrimination statement and policy here https://oeo.tufts.edu/policies-procedures/non-discrimination/. If you are an applicant with a disability who is unable to use our online tools to search and apply for jobs, please contact us by calling the Office of Equal Opportunity (OEO) at 617-627-3298 or at oeo@tufts.edu. Applicants can learn more about requesting reasonable accommodations at https://oeo.tufts.edu/.