Accounting Associate (Panama City Campus)

Job Details

Job Title: Accounting Associate (Panama City Campus)
Location: Panama City, FL
Regular/Temporary: Regular
Full/Part Time: Full-Time
Job ID: 62792

Department

PCC Finance and Administration Department

Responsibilities

• Responsible for the audit and payment of vendor invoices assuring the proper application of credit memorandum and the initiation of accounting entries related to vendor payments. This includes taking advantage of the benefit of discounts when possible. The audit must ensure the propriety of the payments, compliance and the prompt payment policy and other application laws, policies and procedures of Florida State University. This position ensures all financial activity generated is reflected accurately and completely in the university accounting system.
• This position is the procurement card (P-card) proxy for all Panama City Campus cardholders. Responsible for coding weekly transactions for departmental purchasing cards.
• Pre-pay auditor for all Panama City Campus travel.
• Responsible for reviewing travel-related documents and receipts and working with departments to make corrections as necessary prior to final approval.
• Assists vendors and departments with invoice/travel discrepancies, questions and problems.
• Complete daily deposits from fee intake, including related supervisor close of two cashiers, prepare armored car deposits and associated documents for PC record retention. Take large bills to the bank as needed for change for cashiering purposes.
• Open cash vault each morning. Process transaction voids for cashiers.
• Perform other duties as assigned by supervisor.

Qualifications

• High School diploma or equivalency and four years of appropriate experience, or a combination of post-high school education and experience equal to four years.
• A valid State of Florida or Georgia Driver’s License or the ability to obtain prior to hire.

Preferred Qualifications

• Ability to establish effective working relationships with various departments in order to provide prompt payment on all invoices, etc.
• Effective customer service skills are a must.
• Ability to solve problem issues which include research of budgets and balances in order to process payment.
• Familiarity with accounts payable and Generally Accepted Accounting Principles (GAAP).
• Strong attention to detail to ensure invoices, procurement card (pcards) and travel are processed correctly and timely.
• Ability to prioritize tasks and meet deadlines, especially under time-sensitive payment due date schedules.