"Accounting Clerk"

RESPONSIBILITIES:

Essential Functions –

• Create invoices and maintain accounts receivable for various college departments.
• Manage campus credit card program – Including, but not limited to processing statements, maintaining spreadsheets and problem-solving vendor payment issues.
• Perform online requisitioner responsibilities and reconcile Business Office credit card statements.
• Manage motor pool program including maintaining spreadsheets and billing departments for use of vehicles.
• Create and maintain vendor records, including verifying data for reporting purposes.
• Complete credit applications and provide supporting documentation when necessary.
• Calculate and enter monthly interdepartmental charges.
• Assist AP Clerk in reviewing and processing outstanding purchase orders monthly.
• Participate in year end reconciliation processes for purchase orders.
• Perform AP Clerks necessary duties in their absence – could include processing check payments and posting payroll.
• Support Mailroom, Copy Center and AP Clerk as needed.
• Arrive for work on time, attend work regularly, and successfully complete the responsibilities of the position.
• Comply with HutchCC policies, procedures, and practices.
• Serve actively on campus committees.

Secondary –

• Perform other responsibilities as assigned by the Director of Accounting Services and/or Vice President of Operations and Finance.

QUALIFICATIONS:

• Associate degree preferred or comparable work experience.
• Experience in accounting or bookkeeping required.
• The ability to work professionally with staff, faculty, and the public.
• Attentive to detail with high level of accuracy.
• Proficient with Microsoft Excel and Adobe Acrobat.
• Physical requirements: Excellent verbal, writing and listening skills; Must have the ability to sit or stand for extended periods of time; exhibit manual dexterity to dial a telephone, enter data into a computer, and to operate additional office equipment; see and read a computer screen and printed material with or without vision aids; hear and understand speech at normal levels and on the telephone; speak in audible tones so that others may understand clearly in person and on the telephone; use appropriate judgment and to apply tact and courtesy in difficult situations; understand words and respond effectively and appropriately; attentive to detail, accurately follow written and verbal instructions, work independently, Sedentary/Indoor work environment with a substantial amount of keyboarding required.
• Mental requirements include the ability to learn and comprehend basic instructions about the position.
• Physical and mental qualifications must be performed with or without a reasonable accommodation.
• The qualifications listed are guidelines for selection purposes; alternative qualifications may be substituted if sufficient to perform the duties.

HOURLY RATE and STATUS:

The hourly rate of pay is commensurate with qualifications, as determined by HutchCC administration. This full-time support staff position is 12 month annual, benefit eligible, at-will, and nonexempt.