"Accounting Coordinator - C"

Job Details

Accounting Coordinator - C

R00032256
Poughkeepsie, NY

Department
Student Financial Services

Job Family
Staff - Union

Vassar College is deeply committed to providing equal employment opportunities to all applicants and employees by promoting an environment of transparency and respect for differences. We welcome applications from individuals of all backgrounds who meet the qualifications of a posting. If you need to request an accommodation to fully participate in the search process, please contact careers@vassar.edu.

Job Description

Schedule: M-F, 8:30am-5pm, Full-year

Position Summary

The Accounting Coordinator supports the financial operations of Student Financial Services by maintaining accurate student account records, processing transactions, and ensuring timely communication with students, families, and external partners. This role also assists with office operations and data management, contributing to a high-functioning, student-centered environment. This is a full-time, CWA Union position.

Responsibilities

• Support reception and front desk interactions including answering phone calls and walk-in inquiries.
• Provide administrative support for meetings and calls as needed; prepare documents, reports, and correspondence, and maintain filing systems. Manage all student accounts communications including email and phone calls.
• Assist students and families with billing information including setting up and adjusting payment plans, reviewing account activity, processing refund and rejections, and adding authorized users.
• Post charges and refunds to student accounts on multiple platforms.
• Monitor daily reports for financial implications, accuracy and integrity. Alert necessary departments of discrepancies and work with other departments to ensure expenses are charged to appropriate budget accounts and remain within departmental allocations. Review issues with Bursar as needed for required action and make account adjustments as necessary.
• Daily banking reconciliation of accounts receivable debits and credits.
• Review and compare student accounts against the Title IV Refund Report and Alt Loan Roster for accuracy and completeness. Perform follow-up correction and communication as needed.
• Generate and review reports to verify accuracy of charges (i.e. deposits, health and tuition insurance, etc.) and make adjustments as necessary.
• Process third-party billing including outside scholarships, tuition benefits, exchange programs, 529 plans, wire transfer deposits, Canadian tax forms, Veteran payments, and AmeriCorps certifications. Post wire transfer deposits, loan payments, and scholarship disbursements to student accounts.
• Process Human Resources transactions including internal payroll deductions and tuition remission.
• Make vendor payments and process supplier invoice requests.
• Monitor student accounts for outstanding balances and contracts with outside agencies for collections.
• Communicate in multiple modes with department members, vendors, on-campus offices, alumnae/i, volunteers, and/or other off-campus partners to complete departmental tasks.

Required knowledge, skills and abilities:

• High school diploma or equivalent plus three years of progressively responsible administrative support experience
• Field-specific knowledge specific to the role as based on the C-Level
• Strong computer skills including proficiency with Google Suite, Microsoft Office suite and ability to learn additional technical systems.
• Ability to consistently apply policies and procedures.
• Strong written and verbal communication skills.
• Ability to interact effectively with a diverse community.
• Ability to sit or stand for extended periods of time.
• Ability to interact socially with others.

Preferred knowledge, skills and abilities:

• Bachelor's degree in Accounting desired or equivalent training and/or years of accounting experience.
• Experience working with software systems including finance and accounting systems, payroll, student information systems, or customer relationship management systems.
• Workday, Banner and PowerFaids proficiency is highly valued.

Pay Rate: $22.40 per hour