Executive Director, Budget and Resource Management (Administrator III), University Budget Office

California State University, San Bernardino

Job Summary:

Under the direction of the Associate Vice President for Finance and Administrative Services, the Executive Director of Budget and Resource Management ensures sustainable financial resources to advance CSUSB's mission. The role oversees campus-wide budget planning, development, and administration, including revenue projection, fund allocation, expenditure oversight, position management, and cost recovery. The Executive Director analyzes complex budget policies, promotes fiscal integrity, and collaborates with campus leaders and Fiscal Officers to guide long-term financial planning. The position also manages University Central Funds and Reserves, oversees enterprise and auxiliary budgets, and represents CSUSB in systemwide budget matters with the CSU Chancellor's Office, State Controller's Office, the Budget Officers' Association, and the University Budget Advisory Committee.

Duties and Responsibilities:

• Provide strategic oversight of budget planning, development, and administration of University funds, including tuition, revenue projections, and enterprise services.
• Lead formulation, presentation, and reporting of the campus budget and expenditures, including preparation of financial forecasts, reconciliations, and historical studies to support decision-making.
• Monitor and interpret CSU budget information, legislative activities, and correspondence from the Chancellor's Office; serve as primary liaison with the CSU Chancellor's Office and State Controller's Office.
• Develop and implement strategies to present complex budget data effectively and improve efficiency and effectiveness of financial operations.
• Evaluate and recommend changes to budget policies and procedures to ensure compliance with federal, state, and university statutes and policies.
• Oversee budgets for all University funds, centrally monitored accounts, and chargeback processes; ensure adherence to state and CSU guidelines.
• Develop processes to document and track methodologies for chargebacks, cost recovery, and other budget-related activities; prepare reports for administrative review and approval.
• Supervise and provide professional development for Budget & Resource Management staff, including hiring, training, goal setting, and performance evaluations.
• Provide training, guidance, and support to campus divisions, colleges, and the broader campus community on budget processes and reporting.
• Manage monthly Labor Cost Distribution, position management, budget amendments, and the legal closing process in collaboration with Accounting Services.
• Facilitate internal audits, establish consistent financial controls, and ensure fiscal and administrative integrity while fostering strong internal and external relationships.
• Prepare and submit required budget documents and reports to the CSU Chancellor's Office, State Controller's Office, and other agencies, including FIRMS submissions.
• Collect, analyze, and submit budget plans for campus enterprise units; provide periodic and ad hoc management reports for administrative review.
• Serve as the campus subject matter expert on budget matters and provide consultation to campus leadership on short- and long-term initiatives.
• Establish budget standards, review entries for accuracy and compliance, and resolve discrepancies related to chartfields and other reporting requirements.
• Serve as staff to the University Budget Advisory Committee (UBAC) and participate in committee activities.
• Perform special projects and other duties as assigned to support campus leadership and strategic initiatives.

Minimum Qualifications: Required Education and Experience

Bachelor's degree in business, Management or closely related field and four (4) to five (5) years of progressively responsible budgeting and financial analysis experience. Demonstrated leadership experience.

Required Qualifications:

• Proficient in analyzing and interpreting complex budget and financial data.
• Advanced Excel skills for modeling, reporting, and data analysis.
• Skilled in developing and recommending budget processes, forecasting revenues and expenditures, and allocating resources.
• Strong analytical, qualitative, communication, interpersonal, and management skills.
• Experienced in budget forecasting, financial modeling, and planning for facilities, new programs, and auxiliary/self-funded operations.
• Ability to build and sustain productive, collaborative relationships with administrators, staff, faculty, and students.
• Capable of working independently, taking initiative, and contributing in team-oriented environments.
• Effective at communicating financial policies and information clearly to audiences with varying levels of expertise.

Preferred Qualifications:

• Experience in a higher education institution preferred.
• Advanced degree in a business, higher education administration, public administration, or related field preferred.

Compensation and Benefits:

Anticipated Hiring Range: $12,500 - $14,495 per month. The CSU system provides a comprehensive benefit package that includes medical, dental and vision plans, membership in the California Public Employees Retirement System (CalPERS), sick and vacation time, and 15 paid holidays a year. Eligible employees are also able to participate in the fee waiver education program. A summary of benefit information can be found here.

Position Information:

Work status: Full-time/Exempt/At-Will. Academic year schedule: Monday through Friday (8:00 am - 5:00 pm), some evenings/weekends. Summer schedule: Monday through Thursday (7:00 am - 5:30 pm), some evenings/weekends. This is a full-time management (MPP) position.