"Payroll Processing Associate (Full-Time/Contractual C2)"

This is a FULL-TIME, CONTRACTUAL C2 position

The University of Maryland, Baltimore (UMB) - Office of the Controller is currently seeking a contractual Payroll Processing Associate.

Under general supervision, the Associate performs payroll and financial accounting system transactions, on line data processing, and coordination of activities within the institution or with several USM institutions' Payroll/Personnel Offices, System Computer Facility and Central Payroll Bureau.

BENEFITS (Contractual/C2 Employee):

UMB offers a comprehensive benefits package that prioritizes wellness, work/life balance, and professional development. Contingent Category II staff receive a generous leave package that includes over 2 weeks of vacation each year, paid holidays, personal leave, sick time, and time for community service; subsidized comprehensive health insurance and supplemental retirement options; professional learning and development programs; limited tuition remission for employees enrolled at UMB; life insurance and long-term disability; and flexible work schedules and teleworking options (if applicable per job).

UMB is a public university and constituent institution of the University System of Maryland. All employees are expected to work primarily physically within the State of Maryland.

This position offers availability for hybrid telework schedules.

PRIMARY DUTIES

• Processes UMB's biweekly payroll adjustment entries and enters reason codes.
• Runs queries to analyze data. Follows up on problems identified in exception queries.
• Runs retroactive pay process and contact campus schools and units to validate calculations for large amounts.
• Enters offsetting entries for each negative retro pay on employee's payline.
• Maintains control logs for data processing; i.e., bi-weekly totals, form counts, etc.
• Participates in training activities and departmental meetings as needed.
• Works with the campus schools and departments and other state agencies to verify quarterly dual employment report & bi-weekly new hires dual employment report to audit hourly reporting for employees in multiple jobs during the same time period.
• Distributes documentation to UMB and UMCP System Payroll.
• Mails paper pay checks and contacts campus schools and units to verify and correct discrepancies in UMB's HRMS system.
• Images, indexes and stores payroll documents such as payroll and leave adjustment forms, journal entries, and foreign national employee tax files each pay period.
• Processes payroll journal entries.
• Inserts tax periods for new hires retro pay.
• Validates final payroll reports before and after net pay processing.
• Works with campus schools and departments to resolve issues with expired projects. Works with Sponsored Projects Accounting and Compliance, General Accounting and the schools or departments for appropriate action.
• Sets up foreign national employees and non-employees Login ID in the required Glacier system. Verifies employee completion of Glacier setup and follows up with departments, as needed.

Note: The intent of this list of primary duties is to provide a representative summary of the major duties and responsibilities of this job. Incumbents perform other related duties assigned. Specific duties and responsibilities may vary upon departmental needs.

MINIMUM QUALIFICATIONS:

EDUCATION: High School Diploma or GED.

EXPERIENCE: Four (4) years of payroll experience, two (2) years of which must have included knowledge of State and Federal Payroll Regulations and the use of tax tables to determine deductions.

OTHER: Except for qualifications established by law, additional related experience and formal education in which one has gained the knowledge, skills, and abilities required for full performance of the work of the job class may be substituted for the education or experience requirement on a year-for-year basis with 30 college credits being equivalent to one (1) year of experience.

REQUIRED KNOWLEDGE, SKILLS, and ABILITIES:

Thorough knowledge of complex and specialized payroll and data processing procedures used in processing the University payroll, of data processing procedures used in processing transactions on the financial and accounting system; of on-line data processing and terminology; of federal and state tax laws; of state and University rules, regulations, forms and procedures affecting payroll processing, of procedures for payroll benefit deductions. Skill in the use of tax tables to determine deductions; in the use of the computer terminal to update payroll data bases through batch and interactive processing; in processing payroll exceptions and streaming jobs to produce reports; in calculating net pay. Ability to evaluate conformity with established procedures; to maintain batch controls; to answer technical questions from USM staff; to communicate effectively both orally and in writing; to work harmoniously with others.

Conditions of Employment: Employees in this job class may be required to work overtime to meet required deadlines.

Based on the duties of this position, selected candidates are not eligible to participate in the Bargaining Unit (Union).

Hiring Range: $58,117.50 - $59,000, commensurate with education and experience.