"Accounts Payable Assistant"

Job Details

Accounts Payable Assistant
R0010249
Tampa
If you are a current University of Tampa student, please search for and apply to student jobs here via Workday. Job applications for current students will not be considered if submitted through the external career center.

Position Details

The University of Tampa is seeking a professional for the role of Accounts Payable Assistant to support the Office of Financial Management. The Office of Financial Management is responsible for general ledger accounting, accounts payable, payroll, tax and financial regulatory compliance, internal accounting controls, and financial reporting. The Accounts Payable Assistant role supports the accounts payable functions. This position reports to the Accounts Payable Supervisor.

Responsibilities

• Expedient follow up on invoices pending approval.
• Perform accurate data entry functions processing AP invoices and expense reports in Workday.
• Ensure policies and procedures are applied to payment process.
• Receives and verifies expense reports with proper coding and sufficient documentation; reconciles expense and other financial reports.
• Receives and verifies invoices to purchase orders and approves for payment processing.
• Facilitates payment of vendors, which may include verification of federal ID numbers, reviewing purchase orders, and resolving discrepancies.
• Maintains W-9's and W-8BEN-E, verifying that they are up to date and in proper files.
• Serve as the university liaison and respond to inquiries for invoices, expense reports and Accounts payable policies.
• Continuously analyze data and transactions to determine whether processes can be improved to ensure greater compliance or efficiency of transactions.
• Create settlement runs for accounts payable items (supplier payments, expense reports, cash advances, and ad hoc payments).
• Answer questions regarding associated procedures in Workday.
• Ensure positive, responsible, and courteous services are provided to all internal and external customers including faculty, staff, students, and vendors.
• Research payments and assist vendors to resolve differences regarding invoices.
• Process checks for mailing.
• Assist other team members as needed.
• Other duties as assigned.
• Contribute to a work environment that encourages knowledge of, respect for, and development of skills to engage with those of other cultures and backgrounds.

Qualifications

• High School diploma or equivalent required; four-year degree preferred.
• Accounts payable experience preferred.
• Organizational skills to include attention to detail.
• Problem solving ability.
• High productivity and dependability.
• Excellent written and oral skills, as well as the ability to establish priorities and manage time wisely.
• Strong interpersonal skills, flexibility, and customer service orientation.
• Previous Workday (or other ERP) experience preferred.
• Proficiency with MS Office, Word and Excel required.
• Knowledge of or the ability to learn quickly The University of Tampa software programs such as Workday and Microsoft Office.
• Willingness to embrace new technologies and innovative organizational practices.

Required Attachments

Please be sure to attach all required documents listed below in the attachment box at the bottom of the "My Experience" page of the application before continuing through the application.

1. Cover letter

2. Resume

Work Schedule
Monday-Friday, 8:30 a.m. to 5:00 p.m.
Summer: Monday-Thursday, 8:00 a.m. to 5:30 p.m.
Occasional evenings and weekends may be required

The University of Tampa offers great benefits to include:

• FREE Tuition
• Generous paid leave
• Wellness initiatives
• 100% Employer-Funded Health Reimbursement Account
• 100% Employer-Paid Short & Long Term Disability Insurance
• 100% Employer-Funded Employee Assistance Program
• Discounted On-Campus Dining Meal Plans
• FREE On-Campus Parking
• FREE Access to Campus Amenities (pool, library, campus events and more)
• Fitness Center
• Pet Insurance
• Flexible Spending Accounts
• And more

Submission Guidelines

To receive full consideration for employment with The University of Tampa, please be sure to submit/upload required documents for this position at time of application submission. Required documents should be submitted in the attachment box at the bottom of the "My Experience" page of the application before continuing through the application.

Background Check Requirements

Finalists may be required to submit to a criminal background check. Some positions may also require a motor vehicle report and/or a credit report.

Additional Information

This description is intended to be generic in nature. It is not to determine specific duties and responsibilities for any particular position. Essential functions and overtime eligibility may vary based on the specific task assigned to the position.