"Accounts Payable Coordinator"

Position Summary:

Manages the full-cycle accounts payable process, including high-volume invoice scanning, and three-way matching to ensure timely, accurate vendor payments. Mitigates financial risk by detecting/recovering duplicate payments, resolving discrepancies, maximizing early-pay discounts, and enforcing Boston Children's Hospital policies. Audits employee expense reports, ensuring adherence to corporate travel and reimbursement policies. Delivers exceptional customer service, acting as the primary liaison for invoice inquiries from Supply Chain, Receiving, hospital department managers, internal staff, and external vendors. Proactively identify inefficiencies, escalate bottlenecks, and contribute to the development of solutions to modernize the AP function. Actively contributes to a positive, cohesive team environment. Builds strong, productive relationships with colleagues and external stakeholders. This position will have up to bi-monthly onsite responsibilities required in Boston.

Key Responsibilities:

• Accurately processes invoices and payment requests for entry into the AP ledger, while educating staff on and enforcing departmental policies to ensure compliance.
• Acts as the primary AP contact for hospital personnel and vendors to resolve invoice discrepancies, expedite approvals, and ensure timely, professional resolution of inquiries.
• Manages the end-to-end flow of incoming mail (electronic and paper), including scanning, image integrity, and linking vouchers in the document management system. Ability to manage multiple high-volume queues without compromising quality of work.
• Independently resolves discrepancies between invoice data and purchase orders, collaborating with Supply Chain Management and Receiving.
• Expedites the approval of invoices and facilitate payments, with a focus on capturing discounts and managing exceptions outside of contractual terms.
• Identifies, documents, and escalates opportunities for process improvements, provide support to peers and assist in implementing new system procedures.

Minimum Qualifications

Education:

• High School Diploma/GED required; Associates degree in healthcare, finance, business, quality or directly related field preferred.

Experience:

• Minimum of 1 year of experience in an Accounts Payable function required; 2-3+ years of experience a high volume, fast-paced AP setting preferred.
• Hospital/healthcare AP experience highly preferred.
• PeopleSoft and/or Workday experience preferred.
• Basic understanding of accounting principles such as AP disbursement process including: purchasing, receiving, inventory, and general accounting interfaces.
• Must be able to work independently, multi-task, prioritize work, demonstrate the ability to adapt to new automation technology and quality improvement processes and ability to adapt to change.
• Accuracy and attention to detail for payments, correspondence, reconciliations, financial and statistical calculations, and prompt service.
• Strong analytical skills necessary to resolve complex problems requiring the use of scientific, mathematical or technical principles and in-depth, experience based cross-functional knowledge are preferred.

The posted pay range is Boston Children's reasonable and good-faith expectation for this pay at the time of posting. Any base pay offer provided depends on skills, experience, education, certifications, and a variety of other job-related factors. Base pay is one part of a comprehensive benefits package that includes flexible schedules, affordable health, vision and dental insurance, child care and student loan subsidies, generous levels of time off, 403(b) Retirement Savings plan, Pension, Tuition and certain License and Certification Reimbursement, cell phone plan discounts and discounted rates on T-passes. Experience the benefits of passion and teamwork.