Accounts Payable Coordinator

The Accounts Payable Coordinator provides administrative and general clerical support to the management and staff within a specific division, department, or unit.

Job Duties:

• Oversee and manage routine operations of the department.
• Monitor, route and respond to email messages for high volume departmental email address.
• Process, review and distribute both incoming and outgoing mail.
• Answer the telephone, screen and transfer calls, take messages, and refer callers to other offices as needed.
• Greet, screen, and route visitors as needed.
• Inventory and maintain office supplies and order new supplies as necessary.
• Establish and maintain an effective filing system, and review files for completeness.
• Prepare travel applications, vouchers, and compliance forms.
• Review purchase orders and invoices, maintain ledgers, and monitor the operating budget transactions.
• Manage the supervisor’s calendar and coordinate arrangements for meetings.

Required Qualifications:

• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite (e.g., Word, Excel, Outlook, Teams).
• Attention to detail with evidence of strong organizational skills.
• Ability to multitask, prioritize tasks effectively, and meet deadlines within a fast-paced environment.

Preferred Qualifications:

• Experience working with SAP or similar ERP system.