"Accounts Payable Senior Specialist"

Job Details

Posting date: 08/14/2025

Closing date: 08/25/2025

Open Until Filled: Yes

Position Number: 1011198

Position Title: Accounts Payable Senior Specialist

Hiring Range Minimum: $22.17

Hiring Range Maximum: $27.72

Union Type: Not a Union Position

SEIU Level: Not an SEIU Position

FLSA Status: Non-Exempt

Employment Category: Regular Full Time

Scheduled Months per Year: 12

Scheduled Hours per Week: 40

Schedule: M-F 8:00AM-5:00PM. The successful candidate can expect to work almost exclusively off-site at a non-Dartmouth location, however, they will be required to work on campus in Hanover, NH, a few times per year.

Location of Position: Hanover, NH Remote or Hybrid

Remote Work Eligibility?: Remote eligible

Is this a term position?: No

Is this a grant funded position?: No

Position Purpose:

The Accounts Payable Senior Specialist is responsible for providing day-to-day support for all Accounts Payable processes and functions, including payment processing and analysis. The administration of Dartmouth’s card programs (corporate card, procurement card, and virtual card) is also managed by this position.

Required Qualifications - Education and Yrs Exp:

Associates plus 3+ years' experience or equivalent combination of education and experience

Required Qualifications - Skills, Knowledge and Abilities:

• Ability to effectively communicate with faculty, staff, students and outside vendors with exceptional customer service and listening skills.
• Ability to work well under pressure, meet daily deadlines, and handle multiple tasks with a high degree of accuracy under minimal supervision
• Strong skills in problem-solving, decision-making, and analytical thinking
• Ability to prioritize tasks and manage time effectively.
• A collaborative, team-oriented mindset.
• Excellent attention to detail and accuracy
• High degree of flexibility
• High degree of integrity
• Proficient in Excel and Word Experience
• Three years of relevant experience working in an accounts payable environment.

Preferred Qualifications:

Experience with Oracle Financials strongly desired.

Department Contact for Recruitment Inquiries:

Tawnia Boutin

Department Contact Phone Number: 603-646-2905

Department Contact for Cover Letter and Title: Tawnia Boutin

Equal Opportunity Employer: Dartmouth College is an equal opportunity employer under federal law. We prohibit discrimination on the basis of race, color, religion, sex, age, national origin, sexual orientation, gender identity or expression, disability, veteran status, marital status, or any other legally protected status. Applications are welcome from all.

Background Check: Employment in this position is contingent upon consent to and successful completion of a pre-employment background check, which may include a criminal background check, reference checks, verification of work history, conduct review, and verification of any required academic credentials, licenses, and/or certifications, with results acceptable to Dartmouth College. A criminal conviction will not automatically disqualify an applicant from employment. Background check information will be used in a confidential, non-discriminatory manner consistent with state and federal law.

Is driving a vehicle an essential function of this job?: Not an essential function

Special Instructions to Applicants: Dartmouth College has a Tobacco-Free Policy. Smoking and the use of tobacco-based products (including smokeless tobacco) are prohibited in all facilities, grounds, vehicles or other areas owned, operated or occupied by Dartmouth College with no exceptions. For details, please see our policy. https://policies.dartmouth.edu/policy/tobacco-free-policy

Description:

Accounts Payable

• Process all payment batches, including ACH, digital, EFT, virtual card, and checks throughout the week on a specified schedule.
• Ensure all payment files are sent to the bank successfully.
• Process wire payments, including relevant activities in OnBase, banking platform, and Oracle Accounts Payable systems.
• Responsible for electronic invoice imports into Oracle.
• Submit weekly wire payment requests for Procurement Card (P-Card), Corporate Card, Virtual Card (SUA), and Travel program.
• Process invoice cancellation and stop payment requests, including reissuing new payment when required.
• Perform ad hoc review and analysis related to Accounts Payable, including but not limited to on-hold report issues and resolving reconciling items identified on various general ledger and bank account reconciliations.
• Assist Finance Centers with day-to-day support related to Accounts Payable processes.
• Work closely with departments, Finance Centers and suppliers on various Accounts Payable issues.
• Assist Accounts Payable Manager with system testing.
• Assist Accounts Payable Manager with1099 tax review, and Sprintax data management

Percentage Of Time: 60

Card Programs

• Review card applications (procurement and corporate card) for accuracy and process requests in the JP Morgan system.
• Manage daily activity including lost/stolen cards, fraudulent transactions, spending limits, increases & declines on both credit card programs.
• Close Procurement & Corporate Cards accounts, as necessary.
• Administer Oracle P-Card module, including entering new cards, updating default chart strings, reporting on daily transaction details.
• Approve access to P-Card system.
• Provide training on use of the vendor Procurement card & Corporate card system.
• Respond to questions regarding P-Card and Corporate Card policy and procedures.
• Update org assignments for individuals in the Oracle P-Card system.

Percentage Of Time: 25

Customer Service

• Responsible for monitoring and managing all requests that come to the Accounts Payable general email and telephone.
• Respond to requests from Dartmouth staff regarding the appropriate purchasing/ payment mechanism for various items.
• Assist vendors with issues or questions regarding all payments types.
• Provides services in alignment with procedures established by management.
• Strives to deliver exceptional customer service by ensuring promptness, responsiveness, and accuracy in all interactions.
• Demonstrates a comprehensive understanding of Dartmouth policies and offers clear policy interpretation to customers.
• Utilizes various systems to efficiently obtain, record, and manage information.

Percentage Of Time: 15