Admin Support III Woodbury School of Business

Job Description

Salary: $39,057.00 - $45,950.00 Annually
Job Type: FT Nonexempt Salaried Staff
Job Number: FY2605853
Closing: 5/4/2026 11:59 PM Mountain
Location: Main Campus - Orem
Division: VP Academic Affairs

Position Announcement

This role offers the opportunity to be a central contributor to a dynamic academic environment, supporting meaningful work that advances teaching, learning, and student success at Utah Valley University. As a key partner to department leadership, you'll bring organization, initiative, and problem-solving skills to a wide range of responsibilities-from coordinating events and meetings to managing budgets, maintaining records, and supporting accreditation and communication efforts. Your work will help ensure programs run smoothly and that the department is well-positioned to serve students, faculty, and the broader campus community.

Beyond day-to-day operations, this position provides variety, visibility, and the chance to make a tangible impact. You'll help oversee facilities scheduling, support student employee hiring, and contribute to marketing and outreach, gaining broad experience across administrative functions in higher education. It's a strong opportunity for someone who enjoys collaborating, balancing multiple priorities, and playing an essential role in a mission-driven organization that values professionalism, service, and continuous improvement.

Summary of Responsibilities

• Provide advanced and confidential administrative support, including preparing correspondence, meeting minutes, and reports; managing faculty activity databases; and maintaining knowledge of university policies and procedures.
• Coordinate the preparation and submission of departmental reports, publications, newsletters, and other documentation.
• Manage departmental financial activities, including payroll processing, timecards, hiring paperwork, PAFs, ESAFs, EPAFs, requisitions, travel requests, purchase orders, catering orders, index tracking, and budget reconciliation.
• Serve as the first point of contact for students, faculty, and visitors by answering phones, assisting walk-ins, and providing accurate information about university and departmental services.
• Maintain and monitor inventory of office supplies and equipment; manage ordering, receiving, billing, and distribution of materials.
• Support department leadership by facilitating communication, acting as a liaison with the Dean's Office, assisting with problem resolution, and performing other duties as assigned.

Qualifications / Licenses / Certifications

Graduation from an accredited institution with a bachelor's or an associate's degree and two years of experience related to the summary of duties; OR any combination of education and/or experience totaling four years.

Preferred Qualifications:
Graduation from an accredited institution with a bachelor's degree plus one year of experience related to the Summary of Duties; OR any combination of education and/or experience totaling five years.

Knowledge / Skills / Abilities

Knowledge

• Knowledge of office operations, event planning, marketing communications, and university procedures & policies.
• Proficiency in Microsoft Office (Teams, Outlook, Word, Excel, PowerPoint) and other business software.
• Strong written and verbal communication skills, including grammar, proofreading, and professional correspondence.

Skills

• Skilled in preparing and interpreting reports, charts, and budgets.
• Excellent organizational, time management, and multitasking abilities with strong attention to detail.
• Effective interpersonal, customer service, and problem-solving skills.

Abilities

• Ability to maintain confidentiality and handle sensitive information with discretion.
• Comfortable working independently and collaboratively in a fast-paced environment.
• Willingness to support occasional evening/weekend events and adapt to shifting priorities.

EEO Statement:

UVU employment decisions are made on the basis of an applicant's qualifications and ability to perform the job without regard to race, color, religion, national origin, sex, sexual orientation, gender identity, gender expression, age (40 and over), disability, veteran status, pregnancy, childbirth, or pregnancy-related conditions, genetic information, or other bases protected by applicable federal, state, or local law.

To apply, please visit https://www.schooljobs.com/careers/uvu/jobs/5319062/admin-support-iii-woodbury-school-of-business