Administrative Coordinator - Reach for The Stars STEM Academy - Stockton (Temporary)

Job Description

Primary Purpose:
The Administrative Coordinator, UOP Reach for the Stars STEM Academy (RFTSSA), is responsible for managing a wide range of administrative tasks. Under the direct supervision of the School of Engineering Assistant Dean for Student Success, the Administrative Coordinator will join the University of the Pacific to facilitate all administrative logistical aspects in planning for the Reach for the Stars STEM Academy (RFTSSA) for the summer of 2026 on the Stockton University of the Pacific campus.

Program service areas and location: The RFTSSA serves students in the Tracy Unified School District.

Academy Overview: Our STEM academies are academically intense, mathematics-based, summer enrichment programs designed for students who lack access to resources that would enable them to accelerate their learning and move into college preparatory coursework in high school.

Academic goals of our academies are designed to develop and enhance skills in abstract & critical reasoning, problem solving through interpretation, making connections, explanation & demonstration, study techniques, technological skills, methods, and processes used to achieve goals and essential skills for college and career.

Life goals of our academies are developed with each student and designed to help them develop purpose through building leadership skills and increasing self-esteem/confidence via real-life application of solving practical-everyday problems that often have an impact on life, work, health, and overall well-being. Identified students have potential to become scientists, engineers, and leaders in their community, yet lack access to academic enrichment programs that support their aptitude during the longest period of time school is not is session, summer. Our STEM academies reinforce and encourage students to consider STEM careers, take STEM classes during high school, participate in their school-site MESA program and pursue Stem fields as college majors.

Student Profile-RFTSSA: Student participation in the RFTSSA is based on academic criteria. Recruitment starts while students are current 6th graders. Currently, students in grades 7-12 participate in the Stockton academy. Once enrolled, students continue their summer participation through their 12th grade year.

Program Design: The program, presented over the course of six summers, introduces students to progressively challenging STEM concepts at each returning grade level (rising 7th - rising 12th). The college level curriculum methodology covers concepts students typically experience during post-secondary education. The instructional delivery model is project based and focuses on introducing students to STEM via themed topics. Inclusive are pre/posttests, guest speakers, team projects, class presentations, library research, field trips, special events, homework, and skill assessments.

The Project Based STEM Coordinator will work directly with the Assistant Dean with a focus on continuing to build, expand, and improve & enhance academy program delivery into future years. Additionally, be instrumental in assisting teachers with curriculum implementation and project development. The Coordinator will also work closely with the Lead teacher, other teachers, and classroom Teaching Assistants to deliver the daily curriculum. The Coordinator is required to attend staff orientation, Minors on Campus Training, staff meetings, and other program preparation activities.

STEM skills and knowledge will be developed in areas that strengthen students' ability to problem solve; reason; conject; and apply mathematical knowledge logically and systematically. Other focus areas will be:

• Developing critical thinking, abstract reasoning, and systematic analysis.
• Demonstrating, through an integrated and hands-on approach, the application of mathematics to diverse disciplines (particularly to the fields of science, computer science, and engineering), and to a wide range of career opportunities.
• Developing basic mathematical skills and knowledge.
• Learning to communicate and reason mathematically - both orally and in writing.
• Learning that hard work, perseverance and commitment result in meaningful knowledge and pride in accomplishment through experiences of success in a rigorous academic program.

University of the Pacific recognizes that diversity, equity, and inclusion is foundational to the success of our valued students and employees. We prioritize policy and decision-making that demonstrates awareness of, and responsiveness to, the ways socio-cultural forces related to race, gender, ability, sexuality, socio-economic status, etc. impede or propel students, faculty, and staff.

Essential Functions:

On-site Management and Outreach Support:

• Support Tomorrow Project Administrator in all administrative functions required prior to the opening of the academy.
• Work with Tomorrow Project Administrator to collect academy data.
• Keep up-to-date records of equipment, materials, maintenance, and supplies.
• Coordinate logistics for ordering classroom instructional supplies, setting up field trips, ordering daily lunches and snacks, etc.
• Maintain up to date reconciled operating budget for academy (not to include personnel costs).
• Plan, coordinate, and oversee other events, such as parent training, community outreach, etc.
• Develop and maintain positive working relationships with students and staff to provide a sense of connectedness with the academy and academy site personnel.
• Provide administrative assistance to team members, including training on new systems and procedures.
• Assist with program marketing and outreach.

Program/Administrative Operations Support Related Responsibilities:

• Serve as a first-stop source of assistance to parents, site administrators, academy classroom teachers, visitors, and other public entities for academy related information.
• Assist with oversight and management of budget and accounting record keeping for the academy.
• Assist with project planning, tracking progress, and ensuring deadlines are met.
• Maintain records, prepares forms, verifies information, and resolves issues requiring knowledge of University and academy processes.
• Oversee academy activity calendar and schedule meetings, fieldtrips, events, etc.
• Provide Ad-Hoc reports as requested.
• Interview, supervise, and train teaching assistants, volunteers, and/or work study students.
• Perform other related duties as assigned or requested.

Minimum Qualifications:

• Bachelor's Degree and a valid Multiple Subject Credential, or Single Subject Mathematics, or Science teaching credential, or STEM certification.
• Ten (10) years of direct teaching experience in a public middle and/or high school setting.
• Five (5) years of coordinator/project management experience in a public middle and/or high school setting.

Preferred Qualifications:
Demonstrated ability to:

• Work successfully with diverse students and collegial populations in a variety of settings.
• Engage and integrate culturally responsive practices and knowledge in the learning environment.
• Promote and enhance diversity and inclusion in professional practices.
• Speak and understand Spanish

Use a variety of STEM related educational tools such as, but not limited to: 3D printing, autocad, laser cutting, vinyl cutting, Arduino, Makey-Makey, Codecademy, Sphero, Tynker, BeeBot, Parrot MiniDrone.

Physical Requirements:
The physical demands described here are representative but not definitive of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Requires extended periods of sitting and repetitive hand/wrist motion while using computer keyboard and phone. Occasional standing, walking across campus, climbing stairs, bending, stooping and reaching. Occasional lifting up to twenty-five (25) pounds.

Work Environment/Work Week/Travel:
Work is primarily performed in both office and academic environments, with occasional travel. Most work performed during standard business hours. Must be flexible to work on a selected evening for parent training and a Saturday morning for closing ceremony.

Hiring Range: $33 per hour (We consider factors such as, but not limited to, scope and responsibilities of the position, candidate's qualifications, internal equity, as well as market and organizational considerations when extending an offer.)

Background Check Statement:
All applicants who receive a conditional offer of employment are required to execute a release and authorization for a background screening.

AB 810 Misconduct Disclosure Requirement: University of the Pacific complies with California Assembly Bill 810, requiring candidates accepting conditional job offers to disclose any final administrative or judicial findings, ongoing proceedings, allegations, resignations under investigation, or appeals related to sexual harassment or misconduct within the past seven years.