Admin Support Specialist - Journey

Primary Purpose of Organizational Unit:

About the Institute:
The mission of the Institute for the Arts and Humanities (IAH) is to empower faculty to achieve their full potential by creating community and cultivating leadership. The IAH advances, advocates, and amplifies the arts and humanities through its Faculty Fellows Program; and by sponsoring conferences, lectures, and public conversations. It trains and supports current and emerging university leaders through the Academic Leadership Program. The Institute promotes community through its Faculty Programs, which build mentoring networks for faculty at all stages of their academic careers.

About the Team:
The team comprises eight collaborative, hard working, and mission driven members. We work together on numerous projects, programs, and events to enhance the support we give to faculty. The team is diverse and intellectually curious. We keep meetings casual but efficient. We provide space for everyone to express themselves and make sure everyone is heard. Whenever possible, we try to find consensus or compromise. Respect, reliability and strong communication are keys to our success.

Position Summary:

The Program and Event Associate coordinates strategic faculty, IAH Director, and institute-level initiatives and events in consultation with the IAH Director and Programming Team. Responsibilities include organizing events and meetings, managing event logistics, processing transactions, tracking budgets, and supporting signature IAH events and promotion efforts.

The position also provides support for programs and events by supervising student assistants, tracking partnerships and sponsorship agreements, assisting with the maintenance of faculty and program records, managing registrations and mailing lists, and collaborating with and serving as a backup to the Events Manager on major institute events.

Additionally, the role supports, in collaboration with the Program Administrator, the coordination of awards, grants, and sponsorships by assisting the application processes, coordinating selection committees, tracking progress and final reports along with copies of publications, and helping to promote opportunities. The position collaborates with the Business Manager in distribution of funding to awardees and budget tracking.

Minimum Education and Experience Requirements:

High school diploma or equivalency and one year of related office experience; or equivalent combination of training and experience.

Management Preferences:

• Advanced proficiency in Microsoft Office, Adobe Acrobat, and adaptability to learning new software
• Strong verbal and written communication with effective interpersonal skills
• Excellent organizational skills with strong attention to detail and accuracy
• Experience in programming, purchasing, expense tracking, and transaction processing
• Strong critical thinking skills and commitment to supporting higher education and faculty

Special Physical/Mental Requirements :

Ability to move up to 40 lbs.

Campus Security Authority Responsibilities:

Not Applicable.