"Administrative Assistant - Department of Music"

Job Type

Full-time

Description

NORTHWEST NAZARENE UNIVERSITY

DEPARTMENT OF MUSIC

Administrative Assistant

Description of Position

Northwest Nazarene University’s Department of Music is seeking applicants for an Administrative Assistant. The Assistant will work directly with and for the faculty of the Department of Music. 

This is a full-time, non-exempt position and reports to the Chair of the Music Department and is set to start July 24, 2024. 

Essential Functions

• Maintains the departmental calendar and facility/studio reservations.
• Responds to phone calls and emails, addressing inquiries as needed 
• Monitors and facilitates building maintenance needs and requests.
• Monitors and manages the department purchases and budget.
• Processes purchases, affiliate payroll, purchase orders, and deposits.
• Orders ensemble attire, office materials, supplies, and books for the department.
• Prepares and processes faculty load sheets, overload contracts, and affiliate contracts.
• Updates Catalog listings and maintains the Music Department Handbook.
• Tracks music scholarships and eligibility.
• Supervises and trains student assistants, including hiring and reviewing their work.
• Confirms reservations and event and ticketing for department events and arranges for house managers, ticket takers, etc.
• Performs other assigned duties as assigned.

Requirements

Minimum Qualifications

• Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
• Bachelor's degree
• Three (3) Years of Experience in an administrative setting

Preferred Qualifications

• Experience in the field of music 
• 5 Years of experience in an administrative setting

Compensation 

Salary will be determined by the educational background and experience. Full-time personnel receive a generous benefits package including health, vision and dental insurance for employee and family, life and disability insurance, flexible spending plan, tuition benefits, annual leave, sick leave, opportunities for professional development, and a retirement program.

Application Process 

To be considered for this position, a complete application packet must be received. Complete application packet will include the following:

• Letter of interest
• Application form
• Resumé
• Responses to the NNU Christian Mission
• Two reference letters from professional associates
• Letter of reference from current pastor