"Office Assistant"

Department

Mechanical Aerospace Eng

Category

Administrative Support

Job Type

Full-Time

Overview

The Department of Mechanical and Aerospace Engineering is seeking a detail-oriented and proactive Operations Assistant to support the department’s academic, administrative, and research functions. Key responsibilities include coordinating travel and expenses, managing calendars and meetings, assisting with research submissions and purchasing, and providing logistical support for events and student programs. The ideal candidate will be a collaborative team player with strong organizational skills and the ability to manage multiple priorities in a dynamic environment. This position plays a key role in ensuring smooth day-to-day operations and supporting the department’s mission.

Responsibilities

• Provide general administrative support for faculty, research groups, and visitors
• Prepare and process expense reimbursements and Concur reports for faculty research groups.
• Plan and schedule special events and meetings
• Provide on-site support for MAE events and programs, including setup and logistics
• Coordinate and complete day-to-day operational processes, including data entry, tracking, and filing.
• Ordering of supplies, office maintenance requests, and facilities coordination
• Maintain webpage content and update group
• Use University systems and reports to provide accurate and up-to-date
• Support budget and purchasing processes as needed
• Assist with student participants, communications, and coordination of student
• Provide backup assistance to other support staff in the
• Other duties and special projects as assigned.

Qualifications

Required Qualifications

• Experience in a relevant academic or business position.
• Education: High School or equivalent
• Excellent organizational skills, ability to work independently, to manage multiple priorities simultaneously, and to exercise discretion when handling confidential information.
• Exceptional interpersonal and communication skills, written and oral, including the ability to interact effectively with all levels of the University.
• Intermediate level proficiency with the Microsoft Office suite, including Word, Excel, Outlook, and PowerPoint.
• Strength in proofreading and editing documents, reports, and websites.

Preferred Qualifications

• Bachelor’s degree
• Three-plus years of related experience with proven administrative abilities.
• Knowledge of Princeton University policies, procedures and systems, Information Warehouse, Canvas, Concur, grants.gov, COEUS.

Princeton University is an Equal Opportunity and all qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity or expression, national origin, disability status, protected veteran status, or any other characteristic protected by law.

Standard Weekly Hours 36.25

Eligible for Overtime Yes

Benefits Eligible Yes

Probationary Period 90 days

Salary Range $55,000 to $61,000

The University also offers a comprehensive benefit program to eligible employees. Please see this link for more information.