Administration Officer

About This Opportunity

We are seeking a motivated, energetic and organised Administration Officer to support the effective and efficient operation of the International Programs unit within the School of the Environment.

Reporting to the International Partner Programs Coordinator, the role is responsible for delivering a wide range of administrative processes in support of team outcomes.

This role involves domestic travel and may require occasional work outside standard business hours, including evenings and weekends.

Responsibilities

• Provides high level administrative support and office coordination for the International Programs Team, contributing to the effective program delivery and support of academic staff and visiting students.
• Functions as the initial point of contact for enquiries, including responding to routine and non-routine queries involving interpretation of policy and procedures.
• Competently utilises a range of desktop-based programs and management information systems, undertaking slightly complex data entry, retrieval, and document management processes.
• Liaises with staff, students, external stakeholders and community members to maintain relationships which support the operational outcomes for the team, handling a wide range of enquiries and initiating follow-up action as required.
• Develops and maintains standard operating procedures for the effective and efficient functioning of the office.
• Organises the office financials, for example managing reimbursements and other expenses according to University financial policy and procedures.
• Assists with travel coordination - lodging travel requests, reconciling travel statements, booking flights and accommodation and organising field equipment.
• Organises and supports the functioning of routine and non-routine events and other activities as relevant to the office.
• Other duties as reasonably directed by the supervisor.