"Administration Officer"

About This Opportunity

Join a small, dynamic team making a big impact.

We are seeking an enthusiastic and organised Administration Officer to support the daily operations of the School of Political Science and International Studies (POLSIS). In this pivotal role, you will deliver high-quality, client-focused administrative services to students, staff and external stakeholders, helping to ensure the smooth running of teaching, research and engagement activities.

This is an exciting opportunity to be part of a collaborative and supportive team where your contribution will be valued, your initiative encouraged, and your work directly connected to a vibrant academic community focused on politics and global affairs.

Key responsibilities will include, but are not limited to:

• Core Operations: Liaise with stakeholders to support operational outcomes, maintain standard operating procedures, and assist with accurate and confidential academic workload data reporting.
• Finance and Client Support: First point of contact for enquiries, responding to routine and non-routine queries and interpreting policies and procedures. Plan and coordinate School seminars, conferences, and events, and manages induction and welcome processes for new staff and students, including orientation materials and support.
• Building and Facilities: Coordinate the allocation and setup of spaces, resources, and equipment to support operational efficiency and ensure timely resolution of property, facilities, and operational issues to maintain business continuity.
• Administration: Provide high-level administrative and office coordination support, manage calendars and meeting arrangements and prepares correspondence for stakeholder review. Maintain School website and intranet content, oversees office supplies and inventory, and effectively uses a range of desktop applications and management information systems.

About UQ

As part of the UQ community, you will have the opportunity to work alongside the brightest minds, who have joined us from all over the world.

Everyone here has a role to play. As a member of our professional staff cohort, you will be actively involved in working towards our vision of a better world. By supporting the academic endeavour across teaching, research, and the student life, you will have the opportunity to contribute to activities that have a lasting impact on our community.

Join a community where excellence is at the core of our culture, contributions are valued and a range of benefits and rewards are available, such as:

• Up to 26 weeks paid parental leave/paid primary care leave
• 17% superannuation contributions + 17.5% annual leave loading
• Access to flexible working arrangements including flexible start/finish times, purchased leave, and a condensed fortnight
• Health and wellness discounts – fitness passport access, free yearly flu vaccinations, discounted health insurance, and access to our Employee Assistance Program for staff and their immediate family
• Career development opportunities –access to exclusive internal-only vacancies and our Study for Staff program
• On campus childcare options
• Affordable parking (from just $6.40 a day)
• Salary packaging options

About You

• A degree or diploma with subsequent relevant experience or secretarial administrative experience or an equivalent combination of relevant experience and/or education training.
• Demonstrated skills in providing a high level of customer service, including effective interpersonal skills.
• Demonstrated high level of proficiency in the Microsoft Office suite (Word, Excel, PowerPoint and Outlook).
• Effective organisational, time management and problem-solving skills.
• Experience working as a team member in a busy environment.
• Working knowledge of University administrative systems, policies and procedures or the capacity to rapidly acquire this knowledge.

Appointment to this role is subject to the successful completion of relevant pre-employment checks, which may include verification of the right to work in Australia. This may also include checks relating to gender-based violence matters or other integrity and conduct requirements.

Work Rights?

You must maintain unrestricted work rights in Australia for the duration of this appointment to apply. Employer sponsored work rights are not available for this appointment.

Questions?

For more information about this opportunity, please contact Christina Jack, School Manager via c.jack@uq.edu.au.

For application inquiries, please reach out to the Talent Acquisition team at talent@uq.edu.au, stating the job reference number (below) in the subject line.

Want to Apply?

We welcome applications from all individuals and are committed to an inclusive and accessible recruitment process. To be considered, please ensure you upload:

• Resume
• A cover letter summarising how your background aligns with the 'About You' section

Our strength as an institution lies in our diverse colleagues. We are dedicated to equity, diversity, and inclusion, fostering an environment that mirrors our wider community. We are committed to attracting, retaining, and promoting diverse talent, particularly from Australia’s First Nations Peoples. If you require an alternative method to submit your application due to accessibility needs or personal circumstances, please contact talent@uq.edu.au.

Other Information

UQ is committed to a fair, equitable and inclusive selection process, which recognises that some applicants may face additional barriers and challenges which have impacted and/or continue to impact their career trajectory. Candidates who do not meet all criteria are encouraged to apply and demonstrate their potential. The selection panel considers both potential and performance relative to opportunities when assessing suitability for the role.

Applications close on Thursday, 19 February 2026 at 11.00pm AEST (R-61014).