"Administrative Aide"

Job Details

Department: Admissions

Summary

Provide professional and administrative support to the Michigan Technological University Office of Admissions. Provide support for prospective students and their support network, and high school counselors and teachers in regards to the admissions process.

Responsibilities and Essential Duties

1. Serve as an integral part of our domestic application processing team by uploading application materials, releasing admissions decisions, and running daily error reports
2. Provide excellence customer service to staff, faculty, student, and visitors to campus
3. Answer main admissions phone lines, return voicemails and respond to general Admissions email
4. Independently analyze and update data from applications to Slate and Banner
5. Independently resolve issues that arise when pushing applications through the process
6. Independently compile, track, and organize high school and college transcripts for entry into Slate/Banner
7. Process and distribute delivered mail
8. Identify, research, and resolve discrepancies regarding applicant’s residency
9. Maintain and update high school CEEB codes
10. Assist with mailing of acceptance packets, deposit packets, and parent guides
11. Interact with administrative units including academic departments, Financial Aid, Registrars, Payroll Services, and Graduate School
12. Assist with managing duplicate applications
13. Troubleshoot prospective student login information
14. Assist with the supervision of front desk students and assign them projects as needed
15. Assist with daily campus visits by helping guests register, greeting guests, and answering questions
16. Assist at large-scale on-campus recruitment events including Open House and Preview Day
17. Commit to continuously improving and thinking of outside-the-box solutions that would improve our admissions process
18. Take an active role in staying current with Michigan Tech news, events, facts, figures, degree programs, and related institutional information
19. Commit to learning about continuous improvement strategies and applying them to everyday work. Actively engage in University continuous improvement initiatives
20. Apply safety-related knowledge, skills, and practices to everyday work
21. Other duties as assigned

Required Education, Certifications, Licensures

High school diploma, or an equivalent combination of education and experience from which comparable knowledge and abilities can be acquired

Required Experience

• 2 years experience in clerical or administrative support
• 2 years experience using personal computers, basic software packages such as Microsoft Office Suite and Google Suite
• 2 years experience in a customer service setting

Desirable Education and/or Experience

• Bachelor’s degree, or an equivalent combination of education and experience from which comparable knowledge and abilities can be acquired
• Experience working with databases or CRM systems such as Banner and Slate
• Experience working in high school setting or higher education

Required Knowledge, Skills, and/or Abilities

• Excellent interpersonal, customer service and oral/written communication skills
• Demonstrated ability to work effectively under conditions with frequent interruptions and meet established deadlines
• Demonstrated ability to be highly self-motivated, prioritize multiple tasks in a proactive manner
• Demonstrated ability to independently organize and prioritize customer service and work assignments in a complex work environment
• Demonstrated knowledge of proper grammar, spelling, and punctuation
• Demonstrated ability to pay extreme attention to detail
• Demonstrated ability to learn technical CRM software and computer- based applications
• Demonstrated ability to effectively adapt to change
• Demonstrated ability to work as a member of a team and communicate across cultural boundaries
• Ability to use judgment when dealing with confidential information
• Demonstrated commitment to contribute to a safe work environment

Desirable Knowledge, Skills, and/or Abilities

• Knowledge of Michigan Tech
• Demonstrated knowledge of Banner
• Demonstrated knowledge of Slate or other admissions CRM
• Demonstrated ability to protect data with integrity

Work Environment and/or Physical Demands

WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually low to moderate.

Required Training and Other Conditions of Employment

Every employee at Michigan Technological University will receive the following 3 required trainings; additional training may be required by the department.

Required University Training:

• Employee Safety Overview
• Anti-Harassment, Discrimination, Retaliation Training
• Annual Data Security Training
• Annual Title IX Training

Background Check: Offers of employment are contingent upon and not considered finalized until the required background check has been performed and the results received and assessed.

Full-Time Equivalent (FTE) % (1=100%): 1

FLSA Status: Non-Exempt

Appointment Term: 12 months

Pay Rate/Salary: Contractual. External candidates will receive the minimum amount ($18.04/hr).

Title of Position Supervisor: Associate Director of Admissions

Posting Type: Internal & External

Dependent on Funding: No

Special Instructions to Applicants (if applicable)

UAW Posting 10/16/2025 - 10/22/2025 External applicants are encouraged to apply, however internal UAW applicants are given first consideration if they apply during the internal UAW posting dates.

Your application should include your resume, cover letter, and the contact information for at least three (3) professional references.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Other Conditions of Employment: Please note that successful applicants are responsible for ensuring their eligibility to work in the United States (i.e. a citizen or national of the United States, a lawful permanent resident, a foreign national authorized to work in the United States without the need of an employer sponsorship) on or before the effective date of your appointment, and maintain eligibility without sponsorship throughout your appointment.

Michigan Technological University is an Equal Opportunity Educational Institution/Equal Opportunity Employer that provides equal opportunity for all, including protected veterans and individuals with disabilities.

If you require any auxiliary aids, services, or accommodations during Michigan Tech’s hiring process please notify the Human Resources office at 906-487-2280 or hr-help@mtu.edu.