"Administrative Assistant II"

Posting Details

Position Information

Job Title
Administrative Assistant II

FLSA Status
Salaried Non Exempt

Posted Salary Range
Commensurate with qualifications and experience.

Employment Status
Full Time

Department
Academic Affairs Department

Job Summary

This position serves as a key administrative support role within the Office of Academic Affairs (OAA). The appointed Individual will be expected to perform assigned responsibilities with minimal supervision, apply advanced administrative and office management competencies, and consistently demonstrate sound Judgment and professional initiative.

Knowledge Skills and Abilities

• Knowledge of database applications, web content management, and administrative business systems
• Records maintenance skills
• Organizing and coordinating skills
• Keyboarding and reception skills
• Ability to communicate effectively, both orally and in writing
• Ability to operate and troubleshoot electronic office equipment, computers, and peripherals.
• Ability to maintain confidentiality of records and information

Essential Job Functions

• Supports the administrative business functions of the OAA
• Provides front desk reception services, maintain calendars, schedule appointments, coordinate meetings, organize travel arrangements and prepare travel documents for OAA staff
• Assists with event planning (Commencement, Faculty/Staff Institute, etc.) and running office errands
• Drafting, reviewing, and sending office correspondence. This includes emails, newsletters, announcements and prioritizing Incoming communications according to urgency and relevance
• Record keeping, copying documents and maintaining a filing system Update website content for the OAA

Qualifications

Maximum Education: Bachelor’s degree
Minimum Experience: Three (3) years of increasingly responsible clerical, secretarial and office administrative support experience, including two (2) years of experience at a level comparable to an Administrative Assistant I

Licensing and Certifications
N/A

Physical Requirements

Work in noisy (above 85 decibels) areas
No

Sedentary Work - Exerting 10 pounds
Occasionally

Light Work - Exerting up to 20 pounds
Occasionally

Medium Work - Exerting 20-50 pounds
Not Required

Heavy Work - Exerting 50-100 pounds
Not Required

Very Heavy Work - Exerting in excess of 100 pounds
Not Required

Travel
Occasionally

Extended Work Hours
Occasionally

Posting Detail Information

Posting Number
S1183

Number of Vacancies
1

Location
Lorman

Open Date
11/04/2025

Close Date
12/31/2025

Open Until Filled
Yes

EEO Statement
EEO Statement: Alcorn State University does not discriminate on the basis of race, color, religion, national origin, sex, sexual orientation, age, disability, or other factors prohibited by law in any of its educational programs, activities, services, admissions, or employment practices. The following offices are designated to handle inquires and/or complaints regarding non-discriminatory policies and procedures of Alcorn State University: Complaints, inquiries, or specific requests in regard to Title IX and Section 504 directives should be made to: Title IX Office, Walter Washington Administration Bldg., Room 519A, Lorman, MS, 39096, (601) 877-6700. Complaints, inquiries, or requests in regard to non-discrimination in employment practices should be made to: Human Resources Department, Walter Washington Administration Bldg., Room 107, Lorman, MS, 39096, (601) 877-6188 Questions, complaints, or requests in regard to ADA / ADAAA compliance in employment practices should also be made to the department of human resources.

Advertising Summary
Excellent Benefits Package

Applicant Documents

Required Documents

1. Resume
2. Cover Letter/Letter of Application
3. Unofficial Transcripts
4. Letter of Recommendation (Professional)
5. Letter of Recommendation (Personal)
6. Letter of Recommendation (Professional or Personal)

Optional Documents