"Administrative Program Assistant"

Administrative Program Assistant

Department: College of Design

Classification: Administrative Program Assist

Appointment Type and Duration: Regular, Ongoing

Salary: $20.98 - $31.63 per hour

FTE: 1.0

Review of Applications Begins: November 18, 2025; position open until filled

Special Instructions to Applicants:

• A current resume/CV.
• Names, phone numbers, and email addresses for at least three (3) professional references.

Department Summary:

The School of Planning, Public Policy and Management (PPPM) is one of the core academic units within the College of Design. PPPM offers accredited and nationally recognized degree programs at the undergraduate and graduate levels, including the Master of Public Administration, Master of Nonprofit Management, Master of Community and Regional Planning, and a PhD in Planning and Public Affairs. At the undergraduate level, PPPM offers majors in Planning, Public Policy and Management, and Nonprofit Administration.

PPPM is the academic home for 19 tenure track faculty members, and a team of dedicated career faculty and pro tem instructors. The School supports a dynamic teaching and research environment with an annual operating budget of approximately $5 million. PPPM is committed to preparing future leaders who are equipped to address pressing social and environmental challenges through policy, planning, and public service.

PPPM actively promotes equity and inclusion across all facets of its teaching, research, and community engagement. Faculty, staff, and students collaborate on real world projects that create meaningful impacts for communities in Oregon and beyond.

The University of Oregon is a comprehensive R1 public research university that serves its students and the people of Oregon, the nation, and the world through the creation and transfer of knowledge in the liberal arts, the natural sciences, and the professions. It is a member of the Association of American Universities.

Position Summary:

The Academic Program Assistant (APA) provides critical administrative and program support for the School of Planning, Public Policy and Management (PPPM) within the College of Design. This position plays a key role in supporting academic operations, curriculum planning, event coordination, faculty reviews, and internal communications.

Additionally, the APA serves as a primary liaison to the Central Business Services Office (CBSO) for transactions related to human resources, payroll, accounts payable, and travel and expense processing. In this role, the coordinator collaborates with CBSO staff to support hiring and onboarding of student and GE employees, initiate Concur approvals, reconcile faculty and program spending, and ensure compliance with university financial policies and procedures.

The APA handles projects ranging from routine administrative tasks to complex assignments requiring advanced problem-solving, initiative, and the ability to complete non-sequential steps. The role involves independent communication with individuals and groups at all levels of the institution, as well as the general public, to research and interpret information, respond to inquiries, and assist with projects that advance school and college goals and objectives.

Minimum Requirements:

• Three years of office experience which included two years at full performance level and experience generating documents;
• Lead work responsibility or coordination of office procedures.

Professional Competencies:

• Ability to coordinate multi-layered projects.
• Effective communication in person, over the phone and via email.
• Ability to work in a team-oriented environment.
• Intercultural competency.
• Detail-oriented.

Preferred Qualifications:

• Experience working with Banner.
• Experience in higher education administration.
• Bachelor's degree.
• Experience as lead in organizing events.
• Experience working with hiring and human resources processes.
• One year of professional experience in an administrative environment, including some element of detail-oriented data entry.

FLSA Exempt: No

All offers of employment are contingent upon successful completion of a background check.

This is a classified position represented by the SEIU Local 503, Oregon Public Employees Union.

The University of Oregon is proud to offer a robust benefits package to eligible employees, including health insurance, retirement plans, and paid time off. For more information about benefits, visit our website.

To apply, visit https://careers.uoregon.edu/en-us/job/536048