"Administrative Assisstant I"

Posting Details

Position Information

Job Title
Administrative Assisstant I

FLSA Status
Salaried Non Exempt

Posted Salary Range
35,000

Employment Status
Full Time

Department
School of Nursing

Job Summary

The Incumbent in this entry level class in the Administrative Assistant Services provides responsible and difficult clerical and secretarial duties of a general and specialized nature in support of the assigned department, division, or program area.

Knowledge Skills and Abilities

• Knowledge of supplies, equipment and/or services ordering and inventory control
• Records maintenance skills
• Skilled the use of operating basic office equipment
• Organizing and coordinating skills
• Reception skills
• Ability to communicate effectively, both orally and in writing
• Ability to maintain calendars and schedule appointments
• Ability to understand and follow specific instructions and procedures
• Ability to maintain confidentially of records and information
• Ability to create, compose, and edit written materials

Essential Job Functions

• Perform a wide variety of assignments which may be confidential in nature and require research to complete; operates personal computer to compose, edit, revise, tabulate and print letters, tables, reports, and other mate
• Greets and direct visitors, resolves routine administrative problems, and answers inquiries concerning activities and operations of department/division; accepts screen and routes telephone calls; maintains log of inquiries as required
• Performs a range of staff and/0r operational support activities; may serve as a liaison with other departments on basic administrative and/or operational matters
• Sorts, screens, and distributes incoming and outgoing mail, drafts or prepares responses to routine inquiries, and operates a variety of office equipment
• Establishes, maintains, processes and update files, records, certificates,and/or other documents
• Arranges meetings and conferences, schedules interviews and appointments, and perform other duties related to maintaining one or more individual schedules; makes travel and lodging arrangements, as required
• Orders, stocks, and distributes office supplies
• Performs basic, routing booking functions
• May instruct and oversee the activities of student employees

Other Duties Other related duties, as assigned

Qualifications

Minimum Education High school diploma or GED
Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis

Minimum Experience One (1) year of experience related the duties and responsibilities specified

Licensing and Certifications

N/A

Physical Requirements

Work in noisy (above 85 decibels) areas
No

Sedentary Work - Exerting 10 pounds
Frequently

Light Work - Exerting up to 20 pounds
Frequently

Medium Work - Exerting 20-50 pounds
Frequently

Heavy Work - Exerting 50-100 pounds
Frequently

Very Heavy Work - Exerting in excess of 100 pounds
Not Required

Travel
Occasionally

Extended Work Hours
Occasionally

Posting Detail Information

Posting Number
S1148

Number of Vacancies
1

Location
Natchez

Position End Date (if temporary)

Open Date
08/13/2025

Close Date

Open Until Filled
Yes

EEO Statement

Alcorn State University

Equal Employment Opportunity and Notice of Non-Discrimination
Alcorn State University is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity, national origin, veteran status, or genetic information. Alcorn State University is committed to providing access, equal opportunity and reasonable accommodation for individuals with disabilities in employment, its services, programs, and activities.

Advertising Summary
Excellent Benefits Package

Supplemental Questions

Required fields are indicated with an asterisk (*).

Applicant Documents

Required Documents

1. Resume
2. Cover Letter/Letter of Application
3. Unofficial Transcripts
4. Letter of Recommendation (Professional)
5. Letter of Recommendation (Personal)
6. Letter of Recommendation (Professional or Personal)

Optional Documents