"Administrative Assistant 1"

Job Summary

This position provides administrative support to the division of Nephrology faculty, APPs, Business Ops Specialist and fellows. This position serves as the fellowship coordinator for Nephrology, and liaison for our dialysis and prison contracts. This position provides support to the division of Nephrology and assists with day-to-day tasks.

Responsibilities

The responsibilities include, but are not limited to:

Program Coordinator-Nephrology:

• Creates and maintains schedule for incoming nephrology applicant interviews.
• Pre-screens nephrology applicants via ERAS software for possible interview eligibility.
• Responsible for all stages of interview invitations and scheduling.
• Coordinates with Program Director to create Match List for submission.
• Receives and responds to email, phone and other inquiries for fellowship.
• Interacts with individuals eligible for post- match recruitment.
• Manages onboarding process for new nephrology fellows.
• Drafts annual rotation schedule for nephrology fellows and works with nephrology chief fellow to finalize.
• New Innovations - manages all aspects of evaluation process for nephrology fellows and maintenance of duty hours records.
• Manages all fellow record needs for ACGME reaccreditation.
• Maintains excellent relationships with former nephrology fellows and former nephrology faculty.
• Responds to requests for fellow verification from hospitals, licensing boards, etc.
• Plans events, graduation.
• Attend GME bimonthly meetings, annual GME retreat, and, when appropriate, the annual ACGME Conference.
• Manages conference schedule.
• Works with other staff to ensure fellow schedule is accurate in Qgenda and on call calendar.
• Manages requests for future cancellations and clinic changes for fellow and APPs, in coordination with position 2.

Assistant for Weekly Prison Clinic:

• Receives meeting invitation for prison clinic.
• Received and prints prison clinic notes.
• Scans and returns notes.
• Monthly Prison Time for Faculty submitted to Seth Griffin.

Faculty Support:

• Manages yearly Nephrology division computer/IT inventory.
• Checks annual equipment inventory.
• General support for Nephrology Program Director.
• Admin Support for other nephrology faculty.
• Answer phones.
• Schedule meetings as needed.
• Monitor faxes.
• Nephrology POC for pharmaceutical and other external reps.
• Travel Authorizations and Reimbursements.
• Reviews faculty leave to ensure vital services are covered and clinics canceled as needed.

Student and Resident Education Admin:

• POC for guest students, guest residents, observerships.
• Confirms coverage by residents with HS office as needed, crucial for holidays.
• Order supplies for lab when lab is reinstated.

Dialysis Responsibilities:

• Tracking and submitting APP mileage monthly.
• Blanket travel requests for Nephrology Faculty and Fellows.
• Updates monthly dialysis rounding sheets.
• Submits billing list monthly, ensure faculty are up to date.

Required Qualifications

Associate's degree from an accredited college or university in a related field and a minimum of three years of progressively responsible experience in administrative support position

OR

A high school diploma/GED from a recognized State or Federal accrediting organization and six years of progressively responsible experience in administrative support positions

Preferred Qualifications

Preferred Experience
Experience in student affairs, student services, or auxiliary services section of higher education; strong human resources ability; financial or budget aptitude.

Knowledge, Skills, & Abilities

• Ability to maintain confidentiality.
• Detail-oriented.
• Excellent interpersonal, verbal, and written communication skills.
• Proficient in Microsoft Office and other computer software/databases.

Shift/Salary/Benefits

Shift: Days/M-F

Pay Band: B2

Salary Range: $15.77/hourly - $18.89/hourly

Salary to be commensurate with qualifications of the selected candidate within the established range (generally minimum-midpoint) of the position.

Recruitment Period: 10/31/25 - Until Filled

Augusta University offers a variety of benefits to full-time benefits-eligible employees and some of our half-time (or more) employees.

Benefits that may be elected could include health insurance, dental insurance, life insurance, Teachers Retirement System (or Optional Retirement Plan), as well as earned vacation time, sick leave, and 13 paid holidays.

Also, our full-time employees who have been employed with us successfully for more than 6 months can be considered for the Tuition Assistance Program. Consider applying with us today!

Conditions of Employment

All selected candidates are required to successfully pass a Background Check review prior to starting with Augusta University.

If applicable for the specific position based on the duties: the candidate will also need to have a credit check complete for Positions of Trust and or approved departmental Purchase Card usage.

Motor vehicle reports are required for positions that are required to drive an Augusta University vehicle.

For Faculty Hires: Final candidates will be required to provide proof of completed academic degree(s) as well as post-secondary coursework in the form of original transcript(s). Those candidates trained by a foreign institution will also be required to provide an educational/credential evaluation.

All employees are responsible for ensuring the confidentiality, availability, and integrity of sensitive [patient, student, employee, financial, business, etc.] information by exercising sound judgement and adhering to cybersecurity and privacy policies during their employment and beyond.

Other Information

This position is also responsible for promoting a customer-friendly environment and providing superior service to our patients, students, faculty, and employees. "Augusta University is a patient-and-family-centered care institution, where employees partner everyday with patients and families for success".

Augusta University is a tobacco free environment and the use of any tobacco products on any part of the campus, both inside and outside, is strictly prohibited.

Equal Employment Opportunity

Augusta University is proud to be an equal opportunity employer welcoming applicants from underrepresented groups, including individuals with disabilities and veterans.

How To Apply

Consider applying with us today!

https://www.augusta.edu/hr/jobs/

Select University Faculty & Staff > External Applicants if you are a candidate from outside the university

Select University Faculty & Staff > Internal Applicants if you are a current university employee

If you need further assistance, please contact us at 706-721-9365

To apply, visit https://careers.hprod.onehcm.usg.edu/psp/careers/CAREERS/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&Action=U&FOCUS=Applicant&SiteId=12000&JobOpeningId=291536&PostingSeq=1