"Administrative Assistant 1"

Job Summary

This position supports academic programs within the College of Nursing by managing faculty credentialing and compliance, overseeing course evaluation and assessment processes, coordinating education verification forms, and facilitating course materials management. Additionally, it provides backup support for other Academic Affairs support roles, schedules conference and classrooms, and performs various administrative duties in support of Academic Affairs.

Responsibilities

The responsibilities include, but are not limited to:

• Supports the Associate Dean for Academic Affairs with calendar management, meeting scheduling and minutes, travel expense reporting, and departmental purchase requests.
• Provides Outcome Assessment Committee, Academic Affairs Committee, and other meeting support as required.
• Assists in activities, projects, and maintaining administrative calendars to support the Office of Academic Affairs.
• Provides support for scheduling conference rooms and classrooms for College of Nursing events and meetings.
• Provides support for College of Nursing Faculty Development workshops including advertising, facility needs, technology services, and staff coverage.
• Provides and participates in cross-training with co-workers on a continuing basis for business continuity purposes in the event of an absence. Maintains an accurate and up-to-date desk reference for all job duties and responsibilities.
• Assist in managing faculty compliance by monitoring policy adherence and preparing reports to support decision-making and regulatory requirements.
• Plans and facilitates the program evaluation process. Coordinates efforts for dissemination of evaluation outcomes to faculty, program directors, chairs, and Associate Dean.
• Coordinates the administration of EBI student exit survey, alumni surveys, and employer evaluations. Provides set up for students and disseminates appropriate reports to Program Directors and Associate Dean.
• Coordinates the completion and transmission of education verification forms as requested by program graduates, prospective employers, and state licensing boards.
• Coordinates academic program course materials and student learning outcomes information for site visits related to Board of Nursing regulating bodies and accreditation agencies. Manages audit reports related to compliance with submitting documentation of course materials and student evaluation response reports.
• All other job duties as assigned.

Required Qualifications

Educational Requirements

Associate's degree from an accredited college or university in a related field and a minimum of 3 years of progressively responsible experience in administrative support positions OR High School, GED or equivalent from a recognized state or federal accredited organization and 6 years progressively responsible experience in administrative support positions.

Preferred Qualifications

Bachelor's degree from an accredited college or university

Banner and One45 experience preferred

Knowledge, Skills, & Abilities

ABILITIES

Proficient in using Microsoft Word, Excel, PowerPoint and Outlook

Excellent customer service, office/telephone etiquette, verbal/written communication skills

Exceptional organizational, interpersonal, and time management skills

Ability to handle multi-lead tasks at once

Ability to deal with stress in setting of much activity and simultaneous projects in planning and implementation phases; handle a variety of situations with people appropriately

Ability to solve problems and handle confidential information

Meticulous attention to detail

Shift/Salary/Benefits

Shift: Days/M-F

Pay Band: 2

Salary to be commensurate with qualifications of the selected candidate within the established range (generally minimum-midpoint) of the position

Recruitment Period: 12/15/25 - Until Filled

Augusta University offers a variety of benefits to full-time benefits-eligible employees and some of our half-time (or more) employees.

Benefits that may be elected could include health insurance, dental insurance, life insurance, Teachers Retirement System (or Optional Retirement Plan), as well as earned vacation time, sick leave, and 13 paid holidays.

Also, our full-time employees who have been employed with us successfully for more than 6 months can be considered for the Tuition Assistance Program. Consider applying with us today!