Administrative Assistant 1

Job Summary

The Administrative Assistant provides comprehensive administrative and operational support to the Department of Art and Design, which includes programs in animation, film, theatre, graphic design, and studio arts. This position ensures efficient day-to-day operations by managing departmental communications, coordinating HR processes, supporting faculty and student needs, and assisting with departmental events and special projects. The Administrative Assistant also serves as a key support to the Department Chair, helping manage calendars, prepare reports, and facilitate departmental initiatives.

Responsibilities

The duties include, but are not limited to:

ADMINISTRATIVE SUPPORT:

• Serve as the primary point of contact for departmental phones, email, and walk-in inquiries.
• Manage departmental calendar for departmental events, schedule meetings and reserve rooms.
• Manage the Chair's calendar, schedule meetings, and coordinate appointments.
• Assist with faculty recruitment processes and onboarding tasks.
• Transcribe meeting minutes and prepare correspondence, and reports.
• Run enrollment reports
• Compile and organize data for departmental reports, accreditation reports, enrollment summaries, and budget tracking.
• Support the Chair in planning departmental events, visiting artist programs, and special projects.

EVENT AND PROGRAM COORDINATION:

• Support planning and execution of departmental events, visiting artist agendas, and special projects.
• Assist with logistics for exhibitions, performances, and student showcases.
• Create and send weekly events emails to students, faculty and community members.

OTHER:

Perform other duties as assigned.

Required Qualifications

Associate degree from an accredited college or university in a related field and a minimum of three years of progressively responsible experience in administrative support positions.
OR
High School Diploma, GED, or equivalent from a recognized state or federal accrediting organization and six years of progressively responsible experience in administrative support positions.

Knowledge, Skills, & Abilities

KNOWLEDGE

Proficiency in Microsoft Office Suite and familiarity with university systems (e.g., PACT).

SKILLS

Excellent interpersonal, written, and verbal communication skills.
Strong organizational and prioritization abilities with attention to detail.

ABILITIES

Ability to maintain confidentiality
Ability to manage multiple tasks efficiently
Ability to work independently and collaboratively in a fast-paced environment.

College/Department Information

The Department of Art and Design at Augusta University is a vibrant, NASAD-accredited community of makers, thinkers, and innovators within the Katherine Reese Pamplin College of Arts, Humanities, and Social Sciences. Located on the historic Summerville Campus, our department offers an interdisciplinary curriculum designed to foster imagination and prepare students for the creative careers of tomorrow.

Our programs span a rich spectrum of disciplines animation, filmmaking, theatre performance, digital and visual storytelling, graphic design, drawing, painting, printmaking, photography, ceramics, and sculpture. Through immersive, hands-on experiences, students cultivate both technical mastery and conceptual depth, equipping them to thrive in today's dynamic creative economy.