"Administrative Assistant 1"

Job Description

Job ID: 296044
Location: Augusta University
Full/Part Time: Full Time

About Us

Augusta University is Georgia's innovation center for education and health care... Our mission and values make Augusta University an institution like no other.

Augusta University's distinct characteristics... The University System of Georgia is comprised of our 26 institutions... USG Statement of Core Values and Code of Conduct.

Additionally, USG supports Freedom of Expression... Board Policy 6.5 Freedom of Expression and Academic Freedom.

Location

Augusta University
Our Health Sciences Campus: 1120 15th Street, Augusta, GA 30912
Our Summerville Campus: 2500 Walton Way, Augusta, GA 30904

College/Department Information

The College of Science and Mathematics provides students with strong foundations in the sciences...

Job Summary

To provide administrative assistance to the department of Chemistry & BioChemistry and to the college.

Responsibilities

The responsibilities include, but are not limited to:

• Administrative Support to the College As needed, provide administrative support to the College of Science and Mathematics under the direction of the Administrative Assistant to the Dean or other designee specified by the Dean.
• Records Maintain department records; coordinate faculty hiring paperwork including preparation and approval of part-time faculty contracts; gather information and prepare department reports/spreadsheets as needed.
• Inventory Management Manage departmental office coordinating office supplies, equipment and work order requests; Keep ledger on P-Card charges and reconcile with statement.
• Manage Timesheets Manage timesheets and records for student employees including electronic approvals and entering missed time punches.
• Data Management Gather information and summarize data relevant to departmental activities including budget and instructional areas.
• Customer Service Coordinate customer service for department including managing faculty and student requests as needed; coordinate advising and registration activities.
• Administrative Support to the Department Provide financial and administrative support to the department; gathering signatures and routing paperwork, screening and transferring calls, scheduling appointments for chair, create requisitions for ads; assist with travel authorizations; travel expense reimbursements, and conference registration and travel. Process foundation reimbursements; enter ePAR and other database information; compile and archive syllabi and other course information as needed.
• Other Duties Perform all other related duties/tasks as assigned.

Required Qualifications

Associate's degree from an accredited college or university in a related field and a minimum of three years progressively responsible experience in administrative support positions.
OR
High School Diploma, GED, or equivalent from a recognized State or Federal accrediting organization and six years of progressively responsible experience in administrative support positions.

Preferred Qualifications

Preferred Educational Qualifications Bachelor's degree
Preferred Experience Administrative assistant experience of 3 or more years.
Additional Preferred Qualifications Ability to operate standard office equipment (telephone, copier, computer, printer, etc.).

Knowledge, Skills, & Abilities

ABILITIES Attention to detail and proofreading accuracy Ability to maintain confidentiality and multi-task Proper telephone etiquette and organization skills Knowledge of office etiquette and how to run an office Excellent interpersonal, written and verbal communication skills Ability to work independently or as a team member and make sound decisions Proficient with Microsoft Office and other computer software/databases or willingness to learn
KNOWLEDGE MS Office Word and Excel
SKILLS Excellent communication skills, organization, ability to mult-task, problem solving, work independently.

Shift/Salary/Benefits

Shift: Days/M-F
Pay Band: B2
Salary Minimum: $15.77/hourly
Salary to be commensurate with qualifications of the selected candidate within the established range (generally minimum-midpoint) of the position.
Recruitment Period: 3/16/26 - Until Filled

Augusta University offers a variety of benefits...

Conditions of Employment

All selected candidates are required to successfully pass a Background Check review prior to starting with Augusta University.

Credit Check This position will require the acquisition of a P-Card and/or handle cash, credit or other sensitive information and will require a satisfactory Consumer Credit check as a condition of employment.

Other Information

This position is also responsible for promoting a customer-friendly environment...

Equal Employment Opportunity

Augusta University is proud to be an equal opportunity employer welcoming applicants from underrepresented groups, including individuals with disabilities and veterans.

How To Apply

Consider applying with us today!
Applicants are encouraged to tailor their resumes to the position of interest by clearly highlighting relevant work experience and skills gained from previous employment. Resumes should reflect how your background aligns with the qualifications and responsibilities of the role.
https://www.augusta.edu/hr/jobs/
Select University Faculty & Staff > External Applicants if you are a candidate from outside the university
Select University Faculty & Staff > Internal Applicants if you are a current university employee
If you need further assistance, please contact us at 706-721-9365
To apply, visit https://careers.hprod.onehcm.usg.edu/psp/careers/CAREERS/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&Action=U&FOCUS=Applicant&SiteId=12000&JobOpeningId=296044&PostingSeq=1