Administrative Assistant - MHSP Program

Posted: 12-Mar-26

Location: Montgomery

Categories: Staff/Administrative

Internal Number: 5267678

Alabama State University, Academic Affairs, invites applications to fill the position of Administrative Assistant for ASU MHSP Program. The selected candidate will provide confidential administrative support, and perform or coordinate secretarial work for senior staff. This position requires active participation in the program's day-to-day operations and completion of assignments. The Administrative Assistant will report to the Project Director.

Duties and Responsibilities:

• Answer incoming communications (e.g. phone calls, emails, correspondence) and direct to appropriate staff
• Respond to general questions regarding programs as appropriate
• Process and respond to initial requests for information
• Proof letters, file, retrieve, copy, and fax documents
• Assist management staff in maintaining contact information via an on-line information/tracking system (database)
• Provide word processing assistance as requested
• Provide project support as needed
• Coordinate meeting schedules and venues as needed, maintain organization-wide roster and contact information sheets for distribution, and perform other duties as assigned.

An Associate degree or certificate in Office Administration or related field with 5-7 years of administrative, secretarial or office management experience is required or an equivalent combination of education and experience. A typing proficiency exam of 40 net words per minute is also required.

Proficiency exams administered by ASU's College of Education, and state Employment Service Centers are accepted. You may contact ASU's College of Education at (334-229-4314) or your local Employment Service Center to schedule an appointment.