Administrative Assistant 2

Job Summary

Reporting to the Associate Vice President for Community Engagement, the Administrative Assistant II will perform administrative and operational functions for the AVP and the Community Engagement team with considerable latitude for exercising independent judgement and discretion.

Responsibilities

The duties include, but are not limited to:

• ADMINISTRATIVE SUPPORT TO AVP & DEPARTMENT: - Support travel arrangements and expense reimbursements for the AVP and other department team members as needed.
  • Coordinate AVP's schedule, booking meetings, reserving rooms, and preparing agendas or materials as appropriate.
  • Develop and manage shared calendars to help the team plan efficiently.
  • Implement and maintain administrative systems to streamline work, improve, date accuracy, and reduce redundancies.
  • Maintain accurate administrative and financial records to support audits and reviews.
• OFFICE EFFICIENCY & SUPPORT SERVICES:- Serve as the front-line contact for campus and community partners via phone and in person.
  • Maintain an organized and efficient office environment, including supplies inventory and order placement.
  • Keep up-to-date compliance files, forms, and administrative records that supports smooth day-to-day operations.
  • Identify and recommend process improvements to enhance administrative efficiency across the team.
• EVENT & PROGRAM SUPPORT:- Coordinate logistics for community engagement events, meetings, and activities including reserving spaces, handling RSVPs, setting up venues, ordering catering, and preparing materials.
  • Assist with pre-and post-event administrative tasks to ensure seamless program execution.
  • Maintain event calendars and collaborate with team members to promote participation and engagement.
• FINANCIAL & PURCHASING SUPPORT:- Assist with processing budget-related documents such as requisitions, invoices, and expense reports.
  • Prepare monthly standardized budget reports to track spending and inform decision-making.
  • Liaise with vendors and campus offices to facilitate purchases and resolve procurement questions.
• SERVICE EXCELLENCE & COLLABORATION:- Deliver courteous, proactive service that reflects the values of the Office of Community Engagement and supports its partnerships.
  • Assist team members on collaborative initiatives and special projects as needed.
• OTHER: Perform all duties as assigned

Required Qualifications

Associate degree from an accredited college or university in related field and four years of progressively responsible experience in administrative support positions

OR

High School diploma, GED, or equivalent from a recognized State or Federal accrediting organization, and seven years of progressively responsible experience in administrative support positions.

Preferred Qualifications

Bachelor's degree from an accredited college or university in a related field

Preferred Experience

• Experience working with Augusta University/AU Medical Center in invoice processing and tracking software
• Experience working with State of Georgia/AU Health Travel Requirements
• Expert level experience in working with Microsoft Excel and Microsoft PowerPoint
• Prior special events logistical planning experience

Knowledge, Skills, & Abilities

KNOWLEDGE
Proficient in Microsoft Office and other computer software/databases
A high energy level, integrity, and sincerity

SKILLS
Excellent interpersonal, verbal, and written communication skills
Attention to detail and analytical abilities
Requires adaptability, good judgment, and initiative
Strong organizational and time management skills

ABILITIES
Ability to maintain confidentiality
Ability to work independently to solve problems, handle confidential information, and navigate sensitive situations
Ability to multi-task, think creatively, and handle a heavy workload
Ability to support events
Ability to analyze data, generate reports, and interpret metrics to inform decision-making
Ability to troubleshoot issues and implement effective solutions
Ability to lead and facilitate meetings with both small and large groups of people and communicate effectively

Shift/Salary/Benefits

Shift: Days/M-F

Pay Band: B5

Salary: Minimum $17.88/hour - Midpoint: $21.92/hour

Salary to be commensurate with qualifications of the selected candidate within the established range (generally minimum-midpoint) of the position

Recruitment Period: 4/8/2026 - Until Filled

Augusta University offers a variety of benefits to full-time benefits-eligible employees and some of our half-time (or more) employees.

Benefits that may be elected could include health insurance, dental insurance, life insurance, Teachers Retirement System (or Optional Retirement Plan), as well as earned vacation time, sick leave, and 13 paid holidays.

Also, our full-time employees who have been employed with us successfully for more than 6 months can be considered for the Tuition Assistance Program. Consider applying with us today!