Administrative Assistant II

Department/Organization

206261 - Alabama Cntr for Real Estate (ACRE)

Normal Work Schedule

Monday - Friday 8:00am to 5:00pm

Job Summary

The Administrative Assistant II provides administrative support for the operations of unit. Performs moderately complex and well documented administrative tasks. Acts as office liaison/receptionist. Receives and routes phone calls, emails, and/or guests. Maintains files and enters data. Drafts and sends communications on supervisor/departmental staff behalf. Reconciles P-Card/Concur for other staff/faculty against departmental budget. Performs some simple budget monitoring/entry. Operates standard office equipment such as personal computers, copiers, fax machines, etc.

Additional Department Summary

Prepares reports, handle office administration, set up and maintain files, and attend meetings. Assists with the event planning from inception to day-of logistics. The position will be responsible for budgetary information and serve as a liaison between the Director and the Accountant.

Required Minimum Qualifications

High school diploma or GED and two (2) years of administrative experience; OR associate’s degree or higher.

Skills and Knowledge

Effective communication, interpersonal, and organizational skills. Ability to work with professional staff and student interns. Ability to make sound decisions in a fast-paced environment. Goal-oriented, able to multitask, prioritize, and manage time effectively. Self-motivated and self-directed. Comfortable in both leadership and team-player roles. Working knowledge of various computer programs with proficiency in Microsoft Office Suite (Word, PowerPoint, Outlook, and Excel). Must possess knowledge of federal and state grant management practices and budget management practices.

Preferred Qualifications

Experience with Google Apps for business University Banner 9 system, and University contract management systems preferred.