Administrative Assistant 3- MCG Academic Affairs Curriculum

Job Summary

This position performs responsible administrative and secretarial duties of a complex and confidential nature in support of a Vice President, the Provost, or Dean to relieve supervisor of varied clerical and administrative responsibilities.

Responsibilities

The responsibilities include, but are not limited to:

• Serve as primary point of contact for the Vice President or Dean's office; greet visitors and screen calls and mail. Compose routine correspondence, format and type documents, proofread and edit draft material, determine priority of incoming material and route to appropriate personnel.
• May plan; organize the work of other office support personnel, including Office Specialist, Office Associates, or Office Assistants.
• May coordinate special events in support of Vice President or Dean.
• Maintain supervisor's calendar, schedule meetings, and make travel arrangements, process travel reimbursements, and other forms incidental to these responsibilities.
• Coordinate and collect materials for faculty appointments from Department chairs, prepare letters of offer to regular faculty, letters of reappointment or non-reappointment to faculty and coordinate with the Office of Faculty Affairs to secure Provost and Presidential approvals. Also, notifies Faculty Affairs, Provost and President of faculty resignations, change and other actions.
• Coordinates and collects materials for clinical faculty appointments from Department Chairs, prepares letters of offer and appointment papers and submits for Provost and Presidential approval.
• Generates various faculty and/or staff lists and statistical data throughout the academic year.
• Maintain complex administrative, fiscal and/or academic records.
• Maintains office supplies and equipment inventory. Makes decisions on purchasing supplies at a value that does not exceed $200 per item and $500 per purchase and gathers and compiles information in support of recommendations for equipment purchases.
• May monitor simple departmental budget, handle general bookkeeping duties and reconcile accounts. Gather fiscal data and submit to appropriate person to support development of the departmental budget or grant proposals.
• Perform other duties as assigned.

Required Qualifications

Bachelor's degree from an accredited college or university and two years of progressively responsible administrative support experience; or an Associate's degree from an accredited college or university and five years of directly applicable experience; or a high school diploma, GED from a recognized State or Federal accrediting organization and eight years of directly applicable experience.

Preferred Qualifications

Bachelor's degree from an accredited college or university and four years of progressively responsible administrative/management support experience

Knowledge, Skills, & Abilities

KNOWLEDGE
Proficient in Microsoft Office and other computer software/databases.
SKILLS
Detail-oriented
Excellent interpersonal, written, and verbal communication skills.
ABILITIES
Ability to maintain confidentiality.

Shift/Salary/Benefits

Shift: Days/M-F
Pay Band: B6
Salary: $18.85-$23.56 per hour.
Salary to be commensurate with qualifications of the selected candidate within the established range (generally minimum-midpoint) of the position.
Recruitment Period: Until Filled
Augusta University offers a variety of benefits to full-time benefits-eligible employees and some of our half-time (or more) employees.
Benefits that may be elected could include health insurance, dental insurance, life insurance, Teachers Retirement System (or Optional Retirement Plan), as well as earned vacation time, sick leave, and 13 paid holidays.
Also, our full-time employees who have been employed with us successfully for more than 6 months can be considered for the Tuition Assistance Program. Consider applying with us today!