"Administrative Assistant 3"

Scope of Position

Provides supportive services for the Director of Advanced Practice and the Advanced Practice Department. Maintains Director's and Managers calendars, schedules meetings, processes confidential documents from Human Resources, Employee Health, Quality, Credentialing and other confidential materials to/from hospital areas. Maintains credentialing files and assists in the credentialing process. Maintains personnel files for Administration.

Position Summary

The Administrative Assistant works under the general supervision of and provides support for the Director of Advanced Practice. Assists department staff with various administrative duties. Processes and completes confidential correspondence and other materials as requested by Director or Managers. Performs timekeeping function; record keeping of employee files; assists with cost center management with organizing performance evaluation timeliness. Distributes mail and answers telephones for the Advanced Practice Department. Provides clerical support and maintains all education records and mandatory education requirements for the staff under the director.

Minimum Education Required

Per Classified Civil Svc Specs

Required Qualifications

Six months experience (600 hours training) using computers to generate a variety of materials ranging from basic to complex; 6 mos. experience (600 hrs course work) in office practices and procedures; 6 months experience (600 hours course work) in customer service. Some positions require one year related medical secretarial experience or completion of an associate's degree program with three courses in medical terminology plus 3 mos. experience (300 hours training) in use of word processing equipment, consistent with position description. Some positions require 6 mos. experience (600 hrs course work) in supervision consistent with position description.

Career Roadmap:

FUNCTION: Business Planning and Operations
SUB-FUNCTION: Administrative Assistance
CAREER BAND: Individual Contributor - Technical
CAREER LEVEL: T3