"Administrative Assistant - Center for Excellence in Disabilities"

Administrative Assistant - Center for Excellence in Disabilities

Company:

West Virginia University

Job Location:

Category:

Administrative Assistants

Type:

Full-Time

Description

The Center for Excellence in Disabilities at West Virginia University is currently accepting applications for an Administrative Assistant position.

About the Opportunity

The purpose of this position is to perform clerical and administrative functions following established policies, procedures, and methods in support of the Principal Investigator, Manager, and staff of the Positive Behavior Support Program.

We strongly believe in work-life balance and keeping time for things we love outside our work. WVU offers generous benefits, including:
* 37.5-hour work week
* 13 paid holidays (staff holiday calendar)
* 15 annual leave (vacation) days per year (employee leave)
* 18 sick days per year (for when you're ill, for when you need time to care for sick family, for your own, or your family's, regularly scheduled medical appointments. Who is family for the purpose of this leave? A lot of people in your life including immediate relatives and in-laws as well as others considered to be members of your household living under the same roof)
* WVU offers a range of health insurance and other benefits
* 401(a) retirement savings with 6% employee contribution match, eligibility to continue health insurance, and other retiree perks. Looking for more retirement benefits information? Check out retirement health insurance benefits, retirement income, and FAQ's.
* Wellness programs

What You'll Do

• Performs general reception duties, answers telephone, receives and greets visitors to office area.
• Composes correspondence, letters, proposals, charts, graphs, manuscripts, complex forms and memorandum. Also types travel, procedures, consultant agreements and contract agreements. Creates tables, charts, and graphs.
• Provides meeting support and facilitation including agenda and minute development.
• Coordinates and prepares written and electronic materials for mass mailing; maintains mailing lists and email listservs.
• Assists in the procurement of program equipment and supplies, researches companies for best price, completes purchasing paperwork.
• Receives and submits invoices, bills of sale, receipts, and other accounting documents to a central accounting department.
• Schedules appointments, complex committee meetings, staff meetings, manages supervisor's calendar as needed, coordinates all arrangements relating to location, time, and date; creates and disseminates the agenda to participants.
• Organizes on-line and in person program-wide regional and statewide seminars, workshops, and training sessions; confirms/verifies receipt of information; requests for information from those enrolled.
• Coordinates group travel arrangements and reservations, utilizing both State and WVU Research Corporation regulations/forms to ensure compliance to internal CED travel policies, as well as, all State, WVU and Federal travel policies and procedures.
• Documents and provides response to all program referrals and/or application requests made via phone, email, or website.
• Creates alternative forms for publications and other dissemination information to ensure information is accessible to all staff, partners, and consumers.
• Maintains and organizes inventory of program supplies and/or equipment.
• Coordinates data within program-specific databases. Receives and enters data, develops reports, audits for quality control.
• Assists Supervisor with the packaging of grant submissions.
• Assists supervisor, faculty and staff with special projects as instructed.

Pay Grade: 15

Qualifications

• Bachelor's degree required.
• A minimum of one (1) year related experience.
• Any equivalent combination of related education and/or experience will be considered.
• All qualifications must be met by the time of employment.

Knowledge, Skills and Abilities

• Demonstrated proficient computer skills and in grant proposal editing and packaging. Must be able to take and transcribe minutes.
• Thorough/demonstrated knowledge of correct English, grammar, spelling, punctuation, sentence structure and mathematical calculations.
• Proficient use of primarily PC computer platform and related software programs, including databases and spreadsheets.
• Strong oral and writing skills with emphasized attention to detail and accuracy.
• Thorough knowledge of office methods, procedures, practices and protocol.
• Thorough/demonstrated ability to apply judgment, discretion and initiative in performing complex secretarial work in a variety of subjects/programs/projects.
• Ability to work efficiently and effectively with a minimum of supervision.
• Demonstrated ability to independently initiate, draft and prepare clear and concise cover memoranda in final form and correspondence.
• Ability to rapidly learn all academic, administrative and organizational policies and procedures.
• Ability to independently identify appropriate applications of a wide variety of complex written policies and procedures in circumstances not clearly described by available guidelines.
• Maintains skills in, or knowledge of, professional principles, legal and/or reporting requirements affecting area of responsibility.
• Ability to effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization.

Job Posting: Nov 5, 2025

Posting Classification: Classified

Exemption Status: Non-Exempt

Benefits Eligible: Yes

Schedule: Full-time

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