"Administrative Assistant, Disability Resource Center"

Job Description

The Administrative Assistant provides support to the Disability Resource Center (DRC), the Director, and the DRC leadership team.

Responsibilities

• Liaison to EMSA (Enrollment Management and Student Affairs) Business Affairs Department
  • Accounts payables, ordering supplies, assists with preparing time sheet documents for reporting time, reconciling p-card and travel cards as a delegated
• Administrative Support
  • Answers phones and manages department email for general questions and escalates to staff as needed
  • Greets students, parents, and community constituents
  • Schedules appointments, maintains inventory of supplies, distributes mail, clerical duties (copying, etc.)
  • Maintains student files and organizes intake materials
  • Assist with DRC and Mosaic tasks as needed (Test proctoring, pick-up, delivery, etc)
  • Navigates student needs and questions as they are utilizing the DRC space
• Event Planning
  • Obtains room reservations, food orders, and donations for giveaways
  • Creates schedule of events
  • Communicates with event partners and verification of details
• Supervision of Student Workers
  • Schedules, recruits, trains, creates task lists, monitors work completion of student workers
  • Works with the Associate Director of the DRC and Director of Mosaic to provide direct feedback

The ideal candidate will possess the following:

• Must possess excellent public relations, communication, and interpersonal skills
• Ability to multi-task and maintain a sense of courtesy and professionalism in high stress situations
• Must have strong organizational skills
• Experience in budget management
• Experience in general office tasks and ability to attend to details
• Ability to learn and use scheduling, record-keeping, and database computer programs
• Ability to use word processor to edit, create, and enhance documents and check for accessibility prior to distribution
• DASH system experience

Qualifications

Minimum: Requires a high school diploma and two years of relevant experience in an office setting managing competing tasks; or an equivalent combination of education, training, and experience.

Preferred: Experience working with college students and college students with disabilities is preferred.