Administrative Assistant

Job Details

Department: Col of Engineering and Computing

Classification: Admin Office Specialist 3

Job Category: Classified Staff

Job Type: Full-Time

Work Schedule: Full-time (1.0 FTE, 40 hrs/wk)

Location: Fairfax, VA

Workplace Type: Hybrid Eligible

Pay Band: 03

Salary: Salary range starting lower $50k; commensurate with education and experience

About the Department

The primary purpose of George Mason University's Systems Engineering and Operations Research (SEOR) program is to develop leaders who can solve complex, real-world problems by integrating systems thinking with advanced analytical and computational skills, preparing them for roles in government, industry, and academia.

About the Position

The Administrative Assistant has direct responsibility for administratively supporting the Chair of SEOR, the department's academic programs, marketing efforts, course scheduling, and other responsibilities assigned by the Chair.

Responsibilities

• Provides daily administrative and operational support to ensure efficient department operations
• Maintains electronic and physical records, databases, and filing systems in compliance with university policies
• Coordinates office supplies, inventory, space, telecommunications, and equipment tracking
• Serves as liaison with facilities, IT, telecom, and space management offices
• Coordinates teaching schedules with the Department Chair
• Provides guidance and assistance to students regarding academic and administrative processes
• Assigns faculty advisors and administers plans of study in accordance with departmental policies
• Maintains and updates student academic records and databases
• Monitors student progress and notifies students of potential academic or administrative concerns
• Supports course scheduling and academic coordination with departmental leadership
• Monitors the department email and responds to emails accordingly
• Assists with reconciliation of departmental accounts
• Tracks expenditures, purchasing activity, and inventory in compliance with university procedures
• Provides backup support for hiring, onboarding, and personnel transactions
• Initiates contracts and enters personnel assignments as requested
• Processes ePAFs for adjunct faculty and graduate teaching assistants
• Collects, maintains, and safeguards official financial and personnel documentation
• Plans and coordinates departmental events including advisory board meetings, seminars, retreats, graduation events, receptions, and student competitions
• Arranges travel accommodations for candidates, guest speakers, and students
• Coordinates meeting logistics including space reservations, catering, materials, and technology support
• Supports updates to departmental brochures, catalog materials, and marketing content
• Maintains departmental web pages and social media, email distribution lists, calendars, and LinkedIn presence
• Conducts routine outreach and communications with students and alumni
• Supports special initiatives and projects assigned by the Department Chair
• Provides backup coverage to other administrative staff to ensure continuity of operations

Required Qualifications

• High school diploma or equivalent
• Experience working in an office setting
• Experience with fiscal processing/transactions
• Strong interpersonal and communication skills
• Ability to work within the university information systems
• Proficient computer skills and office software

Preferred Qualifications

• Bachelor’s degree in a related field
• Experience with university systems (eVa, Banner, MicroStrategy)
• Knowledge of university policies and procedures