"Administrative Assistant"

Job Details

Job Title: Administrative Assistant
Location: Tallahassee, FL
Regular/Temporary: Regular
Full/Part Time: Full-Time
Job ID: 61121
Department: The Center for Leadership and Service

Responsibilities

• Manages the welcome and reception area, including serving as the primary staff member welcoming guests at the front desk, answering phones, and referring inquiries to the appropriate people.
• Recruits, trains, and supervises a team of student staff members who assist with customer service and administrative functions.
• Manages the general Center email account and Center calendars; ensures all mail and packages are delivered to appropriate staff members.
• Manages workrooms, including inventory and supplies. Provides administrative and programmatic support for center programs and services as needed.
• Serves as primary approver for use of vans and space for staff via the Center's current reservation system.
• Serves as a representative on the DSC Building Committee in partnership with the Career Center to resolve space conflicts, create policy updates as needed, and partner on events/programs when appropriate.
• Coordinates and manages requests and opportunities for in-person marketing such as presentations, tabling, and special events.
• Remains knowledgeable and up-to-date about the center's work, programs, and opportunities in order to best assist students, employees, and the general public with potential interests.
• Designated representative for the Center's disaster preparation and serves as the primary liaison for the Seminole Secure BIA & DR group and the Continuity of Operations Plan (COOP).
• Serves as the Facilities Liaison Officer (FLO), Property Manager and Property Custodian and ITS liaison for the department. Serves as the records manager and assists with the budget and record keeping process for facility/building maintenance.

Qualifications

High school diploma or equivalent and two years of experience. (Note: post high-school education and/or experience may substitute at a comparable rate.)

Preferred Qualifications

• Ability to adhere to ethical business practices and promote ethical behavior.
• Ability to demonstrate effective customer service skills.
• Ability to communicate effectively verbally and in writing.
• Ability to document existing and new processes.
• Ability to establish and maintain effective working relationships.
• Ability to perform accurately in a detail oriented environment.

University Information

One of the nation's elite research universities, Florida State University preserves, expands, and disseminates knowledge in the sciences, technology, arts, humanities, and professions, while embracing a philosophy of learning strongly rooted in the traditions of the liberal arts and critical thinking. Founded in 1851, Florida State University is the oldest continuous site of higher education in Florida. FSU is a community steeped in tradition that fosters research and encourages creativity. At FSU, there’s the excitement of being part of a vibrant academic and professional community, surrounded by people whose ideas are shaping tomorrow’s news!
Learn more about our university and campuses.

Anticipated Salary Range

The anticipated starting salary for this position is in the low to mid $30,000’s, commensurate with experience and education.

FSU Total Rewards

FSU offers a robust Total Rewards package. Visit our website to learn more about our Compensation, Benefits, Wellness, Recognition, and Employee Development programs.
Use our interactive tool to calculate Total Compensation options based on potential salary, benefits and retirement contributions, earned leave, and other employment-related perks.

How To Apply

If qualified and interested in a specific job opening as advertised, apply to Florida State University at https://jobs.fsu.edu. If you are a current FSU employee, apply via myFSU > Self Service.
Applicants are required to complete the online application with all applicable information. Applications must include all work history up to ten years, and education details even if attaching a resume.