"Assistant, Travel"

Job Details

Job Title: Assistant, Travel

FLSA Status: Salaried Non Exempt

Posted Salary Range: Commensurate with Experience

Employment Status: Full Time

Department: Travel Office

Job Summary:

The incumbent assists in the performance of travel activities in accordance with university policies and procedures. He/she ensures accurate, complete and timely processing of travel requests and travel expense reports.

Knowledge Skills and Abilities:

Knowledge of travel policies and regulations. Working knowledge of the travel industry. Excellent communication skills, verbal, written and interpersonal communication skills. Excellent customer service skills. Proficient computer skills. Good negotiation skills. Good active listening skills. Excellent attention to detail. Ability to work well with others at all levels of the university. Ability to maintain and manage vendor relationships. Ability to effectively manage multiple projects.

Essential Job Functions:

Arranges travel and accommodations for employees. Receives and responds to incoming travel requests on behalf of the organization. Receives and reviews expense reimbursement vouchers related to foreign travel. Verifies appropriate documentation in compliance with University policy. Ensures accuracy of vouchers in accounting for travel advances or prepaid expense. Prepares journal entries and/or deposits funds to clear expense report. Reviews and approves travel expenditures after initial processing of travel related documents. Prepares correspondence to University travelers regarding travel-related issues for supervisory review and approval. Completes monthly reconciliation of travel clearing account; ensures clearing of open encumbrances. Monitors travel expense report due dates in accordance with University policies/procedures. Performs follow-up procedures to ensure timely receipt. Initiates payroll withholding of past/due advances after proper notification. Issues corporate cards to employees. Processes payment for corporate cards issued to employee. Ensures payments are made in a timely manner.

Qualifications:

Bachelor’s degree in Business Administration, Finance, or related field. One (1) year related experience.

Licensing and Certifications:

N/A

Work Requirements:

Sedentary Work - Exerting 10 pounds: Occasionally. Light Work - Exerting up to 20 pounds: Occasionally. Travel: Occasionally. Extended Work Hours: Occasionally.

Posting Number: S1159

Number of Vacancies: 1

Location: Lorman

Open Date: 09/02/2025

Open Until Filled: Yes