"Administrative Assistant for Institutional Advancement & Student Affairs – Full-Time - Lufkin"

Job Description

POSITION: Administrative Assistant for Institutional Advancement & Student Affairs – Full-Time - Lufkin

EMPLOYMENT DATE: Until Filled

QUALIFICATIONS:

Required:

• Associates Degree.
• Work experience as an administrative assistant or similar role in an office setting.
• Computer skills including proficiency with Microsoft Office Suite (including Word and Excel) and web browsers.
• Language skills including excellent English language skills and interpersonal, listening, verbal, and written communication skills.
• Organizational skills to include managing time effectively, prioritizing tasks, and preparing documents for meetings.

Preferred:

• Experience in working with Donors.
• Event planning experience.
• Experience in Canva.

Special Demands:

Physical Demands

The physical demands described here represent those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

While performing the duties of this Job, the employee is regularly required to sit; use hands to finger, handle, or feel and talk or hear. The employee is frequently required to reach with hands and arms. The employee is occasionally required to stand and walk. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

The noise level in the work environment is usually moderate. Some travel may be required.

Expectations:

• Interact with a diverse student population.
• Relationship development with donors of the Foundation and College.
• Promote a positive work environment among colleagues.
• Display a respectful and friendly attitude and work collaboratively with AC employees.
• Be self-motivated, ambitious, and able to manage priorities in a busy environment.

It is the intent of the basic job requirements, duties, and responsibilities that these minimum requirements should therefore, be referred to as a guide for, rather than a limitation to the services required.

JOB DESCRIPTION:

The position will report to the Executive Director of Student Affairs and the Executive Director of Institutional Advancement for job responsibilities and other College related activities as outlined in the Policies and Procedures Manual. Essential duties include but are not limited to the following:

• Perform general administrative support duties, ensuring efficient office operations;
• Contribute to creating a customer service-oriented environment, professionally engaging with faculty, staff, students, and external stakeholders;
• Handle routine inquiries and correspondence via phone, email, and in person, ensuring prompt and accurate responses;
• Assist in donor stewardship activities, ensuring consistent communication and relationship building;
• Enter and process vendor invoices and related data for timely payment;
• Reconcile and maintain department budget information, tracking expenses, and preparing reports;
• Maintain and manage an office calendar, scheduling meetings, appointments, and events as needed;
• Gather data and information to assist in the preparation of reports and special projects;
• Help plan and organize special events, ensuring logistical coordination and attention to detail;
• Create and maintain detailed spreadsheets to track events, activities, and programs;
• Oversee data entry and ensure accurate and up-to-date record keeping;
• Coordinate meetings for both the Advancement and Student Affairs departments, ensuring all logistics are covered;
• Assist in the preparation of materials for events, activities, and meetings;
• Draft and send professional correspondence, including emails, notes, and letters;
• Organize and maintain physical and digital files, records, and notebooks for easy retrieval; and
• Uphold the highest level of confidentiality, professionalism, tactfulness, and ethics in all responsibilities.

CONTRACT & SALARY: $13.00 per hour, in addition to excellent employee benefits. Proof of identity and eligibility to work in the United States must be verified for the successful candidate.

SCHEDULE: A letter of interest, completed application form, a resume, and college transcripts are required for an applicant to be considered. Please visit the Angelina College portal at https://myac.angelina.edu/ICS/AC_Employment/ to apply. Screening of qualified applicants will begin and continue until the position is filled. This is a security sensitive position and an appropriate background investigation will be made on applicants being strongly considered for the position.

Angelina College is a comprehensive community college of 5,200 students located in Lufkin, Angelina County, Texas, and serving twelve counties of East Texas. Lufkin is a city of 38,000 people, situated about 120 miles northeast of Houston, 112 miles southwest of Shreveport, Louisiana, and 165 miles southeast of Dallas.

Angelina College reserves the right to extend search or not offer position advertised.

Angelina College provides education and employment opportunities without discrimination on the basis of race, color, religion, national origin, sex, disability, age, sexual orientation, gender identity, or gender expression. Angelina College complies with the Americans with Disabilities and Veterans Act.

Job Type: Full-time

Pay: $13.00 per hour

Expected hours: 40 per week

Schedule:

• 8 hour shift
• Day shift

Work Location: In person