"Administrative Assistant for LMU CDM"

Job Description

As an administrative assistant at the LMU College of Dental Medicine, you will play a key role in supporting the colleges leadership by coordinating and managing a range of administrative functions essential to the effective operation of the institution.

Required Qualifications

• Proven experience in administrative support, preferably in an academic setting. Strong organizational, communication and interpersonal skills. Proficiency in Microsoft Office Suite and other standard office software. Ability to manage multiple priorities with accuracy and efficiency. Demonstrated ability to understand and support the unique administrative and operational needs of a specialized academic environment, such as the College of Dental Medicine.

Preferred Qualifications

• Experience working within a private academic institution or healthcare education setting. Familiarity with tools and systems used for executive scheduling, calendar management, and administrative coordination. Meeting/Event planning or coordination experience in a professional or academic setting. High attention to detail and the ability to adapt in a fast-paced, evolving environment. Experience supporting executive leadership or senior administrators

Job Duties

• Communication Management: Handle phone calls, emails, and correspondence to ensure timely and professional communication on behalf of the college
• Committee & Faculty Coordination: Manage schedules for leadership committees and faculty groups, including meeting logistics, agenda preparation, and minute-taking
• Executive Support: Assist college leadership with calendar coordination, appointment scheduling, and meeting organization
• Student Support: Respond to student inquiries, schedule appointments with advisors or faculty, and provide general administrative assistance
• Event Coordination: Support the planning and execution of college events such as workshops, seminars, and conferences
• Administrative Operations: Perform tasks such as data entry, document management, filing, and inventory maintenance.
• Special Projects: Assist with various projects and initiatives as assigned by college administration or faculty.
• Additional Responsibilities: Carry out other duties as assigned by the Dean or senior leadership in support of the college s mission.