"Administrative Assistant for Nursing and Allied Health"

Administrative Assistant for Nursing and Allied Health

Salary $27,418

SUMMARY

The Administrative Assistant cooperates with and assists the Nursing and Allied Health Program Director in the daily administration of the Nursing and Allied Health programs. Responsibilities include, but are not limited to, assisting current students, applicants, and overseeing the day-to-day functioning of the Nursing and Allied Health Office. The Administrative Assistant supervises the keeping of student and alumni records, and maintains strict confidentiality as required with this information.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Assist and advise current students and applicants with all aspects of their participation in the Nursing and Allied Health Program.
• Collaborate with Program Director on planning and executing short- and long-range goals for the Program.
• In coordination with Alumni Relations Office, build and maintain the Nursing and Allied Health Alumni Network.
• Collaborate with the Director and other campus constituencies in researching and preparing grant applications.
• Oversee application process for prospective students.
• Oversee production of promotional materials, including the program website and social media presence.
• Oversee planning of Nursing and Allied Health events, including recruitment, advising, and activities for applicants, students, and alumni.
• Prepare periodic reports on program activities and status; assist with program assessment and record-keeping.
• Coordinate records and paperwork related to any scholarships, including cooperating with the University Scholarship Office and Southeastern Foundation.
• Manage the day-to-day operations of the Nursing and Allied Health Department, including but not limited to supervising office operations, overseeing student records, employee transaction forms, and administering expenditures and budget.
• Manage all purchasing, travel claims, and budgets for the department.
• Serve as a receptionist for the Nursing and Allied Health Programs.
• Manage, train, and maintain paperwork for student employees.
• Other duties as assigned by the Director of Nursing and Allied Health.

ADDITIONAL PERFORMANCE RESPONSIBILITIES (FUNCTIONS, DUTIES)

1. Attendance and Dependability: The employee can be depended upon to report to the assigned duty station at the scheduled time. Employee can be depended upon to complete work in a timely, accurate, and thorough manner and is conscientious, about assignments.
2. Communication and Contact: The employee communicates effectively and professionally both verbally and in writing with superiors, colleagues, and individuals inside and outside of the University.
3. Relationships with Others: The employee works effectively and relates well with others including superiors, colleagues, and individuals inside and outside the University. The employee exhibits a professional manner in dealing with others and works to maintain constructive working environment.
4. Safety: Employee works safely, attends safety training offered/required, and follows appropriate safety rules and regulations. In relation to level of NIMs training completed, participates in incident management preparation, and performs incident duties as assigned.

MINIMUM EDUCATION, TRAINING, AND EXPERIENCE

REQUIRED:

• Bachelor's degree or professional equivalent experience.
• High degree of attention to detail.
• Knowledge of university organizational and supervisory practices.
• Excellent skills in both verbal and written communication.
• Flexible schedule to attend and supervise events outside of the regular workday hours, including occasional overnight travel.
• Excellent computer skills.
• Ability to manage multiple tasks.
• Ability to carry 10-15 pounds (for transporting equipment and supplies to events).

PREFERRED:

• Master's degree.
• Experience in higher education/or public relations.
• Advising experience.
• Knowledge of budgeting and accounting principles.
• Experience in Alumni Relations or related fields.

Salary will be commensurate with qualifications and experience. The preferred start date is January 5, 2026. Review of applications will begin immediately and continue until filled.

Southeastern offers a comprehensive benefits package including university paid health, vision, life insurance, long term disability, retirement contributions to Oklahoma Teachers Retirement System, as well as a tuition waiver for employees and spouse/dependents who wish to enroll at Southeastern. Southeastern offers 25 paid holidays per fiscal year and has a generous leave package including annual/vacation leave, sick leave, personal leave, and birthday leave. In addition to the SE paid benefits, there are many voluntary products available to employees such as 403(b), Health Savings Account, Flexible Spending Account, dental, short term disability, dependent life insurance and a variety of ancillary benefits.

Employment is contingent upon the results of a national criminal and sex offender background check. Candidates must be eligible to work in the United States. SE participates in E-Verify.

SE is an AA/EEO employer committed to multicultural diversity.

Notice to applicants:

If selected, official transcripts from each degree-granting institution will be required upon date of hire.

It is Southeastern Oklahoma State University's policy that all newly hired employees must provide an original social security card during the hiring process. Failure to provide an original social security card will delay the hiring process and ability to begin employment.

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