Administrative Assistant for the Dickinson School of Business

Purpose

The Administrative Assistant for the Dickinson School of Business supports the Chair and faculty in the administrative operations, function, and procedures of the School of Business. The Administrative Assistant also engages students and prospective students regularly and provides a welcoming presence in the School of Business.

Essential Functions

• Manage work and information flow that pertains to the Chair and faculty for the School of Business.
• Maintain accurate record-keeping systems for correspondence, reports, records, and other essential documents and information for the office of the Chair; including but are not limited to Board of Executives, agendas and minutes for Business Faculty and documents related to assessment & accreditation.
• Assist the Chair of the School of Business with load reports for full-time and adjunct faculty.
• Coordinate the calendar of appointments and meetings for the Chair for the School of Business.
• Ensure accuracy of course schedules and classroom assignments listed in the Student Information System.
• Ensure real-time accuracy of the school’s budgets; assist with budget reporting, check requests, and purchasing following university procedures.
• Oversee planning and coordination of special events held by the School of Business, including Business Forum and Minter Lecture series, Cupbearers Mentoring dinners, Venture program, summer leadership camp, and homecoming events.

Other Duties

• Oversee building needs for Bailey Business Center, assisting with technology troubleshooting as possible.
• Assist with recruiting activities and events including the upkeep of the department’s social media presence.
• Maintain, order, and coordinate office supplies and ensure working functionality of office equipment.
• Supervise student workers as assigned by the appropriate Budget Directors.
• And any other duties as assigned.

Required Qualifications

• Proficiency in the use of Excel creating and maintaining complex spreadsheets.
• Proficiency in Word.
• Proficiency in social media (e.g. Instagram, Facebook, and LinkedIn).
• Self-motivated, consistently collegial, and able to creatively solve challenges.
• Possess exceptional professionalism, discretion, and confidentiality in daily communications and work habits.

Education

Required: High school diploma or equivalent.
Preferred: Bachelor’s degree.

Experience

Preferred: Administrative experience in an office.

Physical Requirements

• Able to remain at a desk for several hours at a time and lift up to 25 pounds.

Special Requirements

• Must be a member of a local evangelical* Christian church.
  *Evangelical is a broad term referring to segment within Christianity which maintains the authority of the Bible and the belief in salvation by faith in Jesus alone.

To apply: Please apply using the link for “Support Staff Applications” on the OBU website at: https://www.okbu.edu/hr/jobs.html