"Administrative Assistant I - Military Science"

Posting Details

Position Information

Job Title
Administrative Assistant I - Military Science

FLSA Status
Salaried Non Exempt

Posted Salary Range
$28,907.00

Employment Status
Full Time

Department
College of Arts and Sciences

Job Summary
Administrative assistant of the Military Science department will assume the duty of clerical and administrative support to optimize the workflow procedures for the department.

Knowledge Skills and Abilities
Knowledgeable of office procedures and methods.
Ability to operate office equipment including computers and applicable software applications such as word processing, spread sheets, and databases.
High degree of multi-tasking and time management capability.
Excellent written and verbal communication skills.
Basic principles and practices of budget preparation and administration.
Knowledge of records management.
Takes initiative to complete necessary reccurring tasks without prompting.

Essential Job Functions
Answer phone calls/redirect them when necessary.
Manage the daily/weekly/monthly agenda and arrange new meeting/appointments.
Prepare products for weekly staff meetings.
Open and distribute incoming mail.
Prepare and disseminate correspondence, memos and forms.
Support and facilitate the complete of regular reports.
Develop and maintain filing a system.
Assist with planning and distributing information.
Serve as the point of reference for all queries, requests or issues related to the Military Science Department.
Manage/reorder/maintain office supplies and place appropriate orders.
Supervise and train work study students.
Prepare time sheets for work study students.

Qualifications
High school diploma and some college

Licensing and Certifications
None

Physical Requirements

Work in noisy (above 85 decibels) areas
No

Sedentary Work - Exerting 10 pounds
Frequently

Light Work - Exerting up to 20 pounds
Frequently

Medium Work - Exerting 20-50 pounds
Occasionally

Heavy Work - Exerting 50-100 pounds
Not Required

Very Heavy Work - Exerting in excess of 100 pounds
Not Required

Travel
Occasionally

Extended Work Hours
Occasionally

Posting Detail Information

Posting Number
S1180

Number of Vacancies
1

Location
Lorman

Position End Date (if temporary)

Open Date
10/08/2025

Close Date

Open Until Filled
Yes

EEO Statement
EEO Statement:
Alcorn State University does not discriminate on the basis of race, color, religion, national origin, sex, sexual orientation, age, disability, or other factors prohibited by law in any of its educational programs, activities, services, admissions, or employment practices. The following offices are designated to handle inquires and/or complaints regarding non-discriminatory policies and procedures of Alcorn State University:
Complaints, inquiries, or specific requests in regard to Title IX and Section 504 directives should be made to: Title IX Office, Walter Washington Administration Bldg., Room 519A, Lorman, MS, 39096, (601) 877-6700.
Complaints, inquiries, or requests in regard to non-discrimination in employment practices should be made to: Human Resources Department, Walter Washington Administration Bldg., Room 107, Lorman, MS, 39096, (601) 877-6188
Questions, complaints, or requests in regard to ADA / ADAAA compliance in employment practices should also be made to the department of human resources.

Advertising Summary
Excellent Benefits Package

Supplemental Questions

Required fields are indicated with an asterisk (*).

Applicant Documents

Required Documents
1. Resume
2. Cover Letter/Letter of Application
3. Unofficial Transcripts
4. Letter of Recommendation (Professional)
5. Letter of Recommendation (Personal)
6. Letter of Recommendation (Professional or Personal)

Optional Documents