"Administrative Assistant I"

Posting Details

Position Information

Job Title Administrative Assistant I FLSA Status Salaried Non Exempt Posted Salary Range Commensurate with experience. Employment Status Full Time Department School of Education & Psychology Job Summary The incumbent is the primary or lead administrative support position in the department and performs duties as assigned, working independently, applying well-developed secretarial and office support knowledge, while exercising independent judgment and initiative. Knowledge Skills and Abilities Knowledge of supplies, equipment and/or services ordering and inventory control Records maintenance skills Skilled the use of operating basic office equipment Organizing and coordinating skills Reception skills Ability to communicate effectively, both orally and in writing Ability to maintain calendars and schedule appointments Ability to understand and follow specific instructions and procedures Ability to maintain confidentiality of records and information Ability to create, compose, and edit written materials Essential Job Functions Performs a wide variety of assignments which may be confidential in nature and require research to complete; operates personal computer to compose, edit, revise, tabulate and print letters, tables, reports and other materials Greets and directs visitors, resolves routine administrative problems and answers inquiries concerning activities and operations of department/division; accepts screens and routes telephone calls; maintains log of inquiries as required Performs a range of staff and/or operational support activities; may serve as a liaison with other departments on basic administrative and/or operational matters Sorts, screens, and distributes incoming and outgoing mail, drafts or prepares responses to routine inquiries, and operates a variety of office equipment Establishes, maintains, processes and updates files, records, certificates, and/or other documents Arranges meetings and conferences, schedules interviews and appointments, and performs other duties related to maintaining one or more individual schedules; makes travel and lodging arrangements, as required Orders, stocks, and distributes office supplies Performs basic, routine booking functions May instruct and oversee the activities of student employees Qualifications High school diploma Bachelor’s degree preferred in secretarial science, business administration, or office administration Three to five years of secretarial experience required Will consider applicant with any combination of education, training, and/or experience equivalent. Licensing and Certifications N/A Physical Requirements Work in noisy (above 85 decibels) areas No Sedentary Work - Exerting 10 pounds Occasionally Light Work - Exerting up to 20 pounds Occasionally Medium Work - Exerting 20-50 pounds Occasionally Heavy Work - Exerting 50-100 pounds Not Required Very Heavy Work - Exerting in excess of 100 pounds Not Required Travel Occasionally Extended Work Hours Occasionally

Posting Detail Information

Posting Number S1167 Number of Vacancies 1 Location Lorman Position End Date (if temporary) Open Date 09/16/2025 Close Date Open Until Filled Yes EEO Statement Alcorn State University Equal Employment Opportunity and Notice of Non-Discrimination Alcorn State University is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity, national origin, veteran status, or genetic information. Alcorn State University is committed to providing access, equal opportunity and reasonable accommodation for individuals with disabilities in employment, its services, programs, and activities. Advertising Summary Excellent Benefits Package Supplemental Questions Required fields are indicated with an asterisk (*). Applicant Documents Required Documents 1. Resume 2. Cover Letter/Letter of Application 3. Letter of Recommendation (Professional) 4. Letter of Recommendation (Personal) 5. Letter of Recommendation (Professional or Personal) Optional Documents