Administrative Assistant I

Job Summary

Administrative Assistant:

• Perform a variety of administrative support duties for supervisor or department to ensure office operations run smoothly and efficiently.
• Create and maintain files, compile reports, and manage, store, and disseminate information, ensuring security and compliance of information.
• Assist in planning department activities, and manage meeting calendars.
• Track expenses and inventory, monitor and order supplies, and schedule maintenance repairs.
• Assist with word processing and data entry.
• Remain knowledgeable of department policies. May make contacts of a sensitive, complex, and confidential nature.
• Complete routine tasks under moderate supervision.

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The department may choose to hire at any of the below job levels and associated pay rates based on their business need and budget.

Responsibilities

• Provide administrative support to supervisor or department.
• Schedule conference rooms and classrooms for department classes and meetings. Post daily classroom/conference room schedules.
• Order and maintain supplies for department.
• Take meeting minutes.
• Provide general office support such as greeting and directing visitors, handling incoming calls and processing mail.
• Answer questions about the organization and associated activities.
• Assist with word processing and data entry.
• Track inventory.
• Maintain classrooms and conference rooms.
• Stock and maintain breakrooms.
• Maintain office equipment; arrange for service calls as needed.
• Prioritize tasks received and determine order of importance.

Administrative Assistant, I Perform a variety of administrative support duties for an individual, group, or department to ensure office operations run smoothly and efficiently. Create and maintain files, compile reports, and manage, store, and disseminate information, ensuring security and compliance of information. Assist in planning department activities, manage meeting calendars, and make travel arrangements. Track expenses, monitor and order supplies, and schedule maintenance repairs. Remain knowledgeable of group / department policies. May make contacts of a sensitive, complex, and confidential nature. May work for one or several department professionals, division heads, officers, or managers. Performs routine tasks as directed and under close supervision. Requires little to no related experience. This is an Entry-Level position in the Support track. Job Code: S22731 Grade: S12

Administrative Assistant, II Perform a variety of administrative support duties for an individual, group, or department to ensure office operations run smoothly and efficiently. Create and maintain files, compile reports, and manage, store, and disseminate information, ensuring security and compliance of information. Assist in planning department activities, manage meeting calendars, and make travel arrangements. Track expenses, monitor and order supplies, and schedule maintenance repairs. Remain knowledgeable of group / department policies. May make contacts of a sensitive, complex, and confidential nature. May work for one or several department professionals, division heads, officers, or managers. Completes routine tasks under moderate supervision. Requires at least 1 year of related experience. This is an Intermediate Level position in the Support track. Job Code: S22732 Grade: S14

Minimum Qualifications

EQUIVALENCY STATEMENT: 1 year of higher education can be substituted for 1 year of directly related work experience (Example: bachelor's degree = 4 years of directly related work experience).

Department may hire employee at one of the following job levels:

Administrative Assistants, I: Requires little to no related experience.

Administrative Assistants, II: Requires at least 1 year of related experience.

Requisition Number:

PRN43821B

Full Time or Part Time? Full Time

Work Schedule Summary: 8:00am-4:30pm

Department: 00958 - DFPM-Administration

Location: Campus

Pay Rate Range: $17.00-21.00

Close Date: 1/12/2026