"Administrative Assistant II"

Job Summary

The Administrative Assistant II for Foundations & Operations will be highly responsible for supporting executive-level board meetings, high-profile donor functions, and special events. Reporting to the Foundation Board Liaison & Assistant to the Vice President for Foundations, this position will also support the management of administrative activities of the Augusta University Foundation, Augusta University Real Estate Foundation, and all affiliated LLCs. This position will support the Assistant Vice President for Foundations & Chief Financial Officer for Foundations in routine coordination and communication with members of the President's Cabinet, Board members of AUF, and AUREF, and interaction with high-level donors and constituents are included. As such, discretion, discernment, good judgment, and confidentiality are of the utmost importance. The position requires multi-tasking and is deadline-driven. In addition to the foundation management activities, this position will be responsible for providing support for the administrative functions of the Business Operations of the Philanthropy & Alumni Engagement Office.

Responsibilities

• Supports the Foundation Board Liaison & Assistant to the Vice President for Foundations and the Assistant Vice President and Chief Financial Officer for Foundations with all facets of foundation and other executive-level board meetings, and activities for key constituents, and board/donor-related events. In collaboration with the Foundation Board Liaison, serves as the recorder of all meeting minutes for foundation committee and board meetings.
• Prepares materials for executive presentations, including but not limited to PowerPoint presentations, handouts, booklets, brochures, pamphlets, and reports. Assists with and provides staff support at meetings and events as directed.
• Maintains calendar for AVP/CFO and under the direction of the Foundation Board Liaison & Assistant to the Vice President for Foundations, all foundation, and other board or committee meetings and coordinates and communicates these activities directly with members of the President's Cabinet, Board members, other high-level external constituents and other external foundation vendors on an ongoing basis. Assists with travel arrangements, submits check requests, and handles conference registrations for AVP/CFO.
• Responsible for the organization, coordination, and maintenance of hard copy filing and scanning for all Foundation-related files, including board-related documentation.
• Schedules appointments, assists with travel arrangements, submits check requests, and handles conference registrations. Prepares and processes requisitions, purchase orders, and other office forms and documents. Manages supply, materials, and office equipment inventory.
• Assists with departmental expense processing duties for Foundations Operations, Foundations Finance & Accounting, and Board Relations. Maintains fiscal and budget data to assist in developing the departmental budget and monitors throughout the year providing timely follow-up for budget management purposes.
• Assists with the administrative functions of the Business Operations of the Philanthropy & Alumni Engagement office to assist in coordinating schedules for recruiting activities, candidate itineraries, travel arrangements, and new hire onboarding activities and associated expense processing.
• Responsible for the daily processing and routing of all mail received for the foundations and Philanthropy & Alumni Engagement and serves as the administrative point of contact and liaison to various other departments within the Foundation Finance & Accounting Office and Augusta University. Makes intercampus and bank deposit deliveries as needed.
• Other duties as assigned.

Required Qualifications

Educational Requirements

Associate's degree from an accredited college or university in a related field and a minimum of four years of progressively responsible experience in administrative support positions.

OR

High school diploma/GED from a recognized State or Federal accrediting organization and seven years progressively responsible experience in administrative support positions.

Preferred Qualifications

Preferred Experience

Experience and ability to handle sensitive and confidential information, strong organizational and time management skills. Excellent oral and written communication skills. A team player and able to work non-traditional hours (mornings, nights, weekends) in support of events.

Knowledge, Skills, & Abilities

• Ability to work independently to solve problems, handle confidential information, and navigate sensitive situations.
• Requires adaptability, good judgement and initiative.
• Excellent oral, written, and grammatical communications skills.
• Highly developed computer skills to include Word, Excel, PowerPoint and constituent related software.
• Ability to multi-task, think creatively and handle a heavy workload.
• Excellent interpersonal, organizational skills, attention to detail, analytical abilities.
• A high energy level, integrity and sincerity.
• Strong organizational and time management skills.

Shift/Salary/Benefits

Shift: Days/M-F

Pay Band: B5

Salary Range: $17.88/hourly - $21.92/hourly

Salary to be commensurate with qualifications of the selected candidate within the established range (generally minimum-midpoint) of the position.

Recruitment Period: 10/15/25 - Until Filled

Augusta University offers a variety of benefits to full-time benefits-eligible employees and some of our half-time (or more) employees.

Benefits that may be elected could include health insurance, dental insurance, life insurance, Teachers Retirement System (or Optional Retirement Plan), as well as earned vacation time, sick leave, and 13 paid holidays.

Also, our full-time employees who have been employed with us successfully for more than 6 months can be considered for the Tuition Assistance Program. Consider applying with us today!

Conditions of Employment

All selected candidates are required to successfully pass a Background Check review prior to starting with Augusta University.

If applicable for the specific position based on the duties: the candidate will also need to have a credit check completed for Positions of Trust and or approved departmental Purchase Card usage.

Motor vehicle reports are required for positions that are required to drive an Augusta University vehicle.

For Faculty Hires: Final candidates will be required to provide proof of completed academic degree(s) as well as post-secondary coursework in the form of original transcript(s). Those candidates trained by a foreign institution will also be required to provide an educational/credential evaluation.

All employees are responsible for ensuring the confidentiality, availability, and integrity of sensitive [patient, student, employee, financial, business, etc.] information by exercising sound judgment and adhering to cybersecurity and privacy policies during their employment and beyond.

Other Information

This position is also responsible for promoting a customer-friendly environment and providing superior service to our patients, students, faculty, and employees. "Augusta University is a patient-and family-centered care institution, where employees partner every day with patients and families for success."

Augusta University is a tobacco-free environment, and the use of any tobacco products on any part of the campus, both inside and outside, is strictly prohibited.

Equal Employment Opportunity

Augusta University is proud to be an equal opportunity employer welcoming applicants from underrepresented groups, including individuals with disabilities and veterans.

How To Apply

Consider applying with us today!

https://www.augusta.edu/hr/jobs/

Select University Faculty & Staff > External Applicants if you are a candidate from outside the university

Select University Faculty & Staff > Internal Applicants if you are a current university employee

If you need further assistance, please contact us at 706-721-9365

To apply, visit https://careers.hprod.onehcm.usg.edu/psp/careers/CAREERS/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&Action=U&FOCUS=Applicant&SiteId=12000&JobOpeningId=291282&PostingSeq=1