Administrative Assistant II

The School of Architecture and Planning is seeking an Administrative Assistant II to perform a variety of general office support duties. The position requires thorough knowledge of the School and its academic programs.

Duties and Responsibilities

• Composes, edits, revises, tabulates, and prints letters, labels, tables, reports, and other materials via computer/laptop
• Establishes, maintains, processes, and updates files, records, certificates, and/or other documents
• G greets and directs visitors, resolves routine administrative problems and answers inquiries concerning activities and operations of the School; accepts, screens, and routes telephone calls
• Screens and distributes incoming and outgoing mail based on knowledge of departmental operations
• Arranges meetings (virtual or in-person) and schedules interviews & appointments.
• Operates a variety of office equipment (copy machine, comb binding machine, paper cutter, etc.)
• Makes travel and lodging arrangements, either directly or through travel agencies
• Stocks and distributes office supplies
• Assists in preparing and administering school and departmental budgets
• Gathers and consolidates data for reports
• Administers social media and other digital content including our content management system
• Provides basic graphics for fliers and other communications
• Performs a range of staff and/or operational support duties as assigned