Administrative Assistant II

Job Summary

Performs a variety of administrative and staff support duties for an office, department, college, or unit, which require a range of skills and a knowledge of the policies and procedures of the department, college and university as well as a high level of technical skill. Duties must be performed independently and may include secretarial, data entry, accounting, financial, print, library, and payroll. May provide direct administrative support to one or more employees at the level of associate director, department chair, assistant dean, registrar, or above.

Employment is contingent upon funding.

Responsibilities

• Coordinates and performs a range of staff and/or operational support activities for the unit; serves as a liaison with other departments and operating units in the resolution of day-to-day administrative and operational problems.
• Posts, balances, monitors, and reconciles internal department/division monthly ledgers, budgets, and financial reporting system reports; may prepare drafts of budget planning documents; may manage petty cash disbursements and reconciliations.
• Establishes, maintains, and updates files, databases, records, and/or other documents; develops and maintains data, and performs routine analyses and calculations in the processing of data for recurring internal reports.
• Schedules and coordinates meetings, events, interviews, appointments, and/or other similar activities for supervisors, which may include coordinating travel and lodging arrangements.
• Prepares or assists with the preparation of scheduled and/or ad hoc statistical and narrative reports; performs basic information gathering and analysis and/or forecasting, as specifically directed.
• Assists unit management and staff in problem-solving, project planning, and development and execution of stated goals and objectives.
• Leads and trains lower graded staff and/or student employees, as required.
• Requisitions supplies, printing, maintenance, and other services.

Required Qualifications

Educational Requirements
High School Diploma or equivalent

Required Experience
One (1) to three (3) years of related work experience

Knowledge, Skills, & Abilities

ABILITIES
Consistently exhibit engaging customer service
Ability to support various constituencies served by the University
Proven proficiency with computers including Microsoft Office, Google, and/or applications as required for specific position

KNOWLEDGE
Adhere to University policies and procedures to meet Institutional goals and support University's mission for student success

SKILLS
Effective communication (verbal and written), organizational and human relations skills

Department Information

Trio & Student Support Services

Location

Armstrong Campus - Savannah, GA